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Event Specialist

3 months ago

Miami, United States Opusign Full time
Job DescriptionJob DescriptionDescription   At Opusign, we are a passionate nonprofit charity dedicated to safeguarding wildlife and the natural world. Our mission is rooted in the belief that every living creature, big or small, plays an indispensable role in the delicate balance of our planet’s ecosystem.

Salary:
$22.50- $32.00 per hour

Job: 
Full time

We are seeking a highly organized and detail-oriented Event Specialist to join our team. As an Event Specialist, you will play a crucial role in planning, coordinating, and executing various events, ensuring that each occasion is a memorable and successful experience. Whether it's a corporate conference, a community fundraiser, or a wedding reception, you will be responsible for every aspect of event management, from initial concept and logistics to on-site coordination and follow-up. The ideal candidate will have a passion for creating unforgettable experiences and the ability to thrive in a fast-paced and dynamic environment.
Key Responsibilities
  • Plan, coordinate, and execute a wide range of events, including conferences, trade shows, corporate meetings, weddings, and social gatherings.
  • Develop event concepts, themes, and overall event branding, in collaboration with clients and stakeholders.
  • Create and manage detailed event timelines and production schedules, ensuring all deadlines and milestones are met.
  • Source and manage event venues, vendors, and suppliers, negotiating contracts and ensuring quality services and products.
  • Oversee event budgets, financial forecasts, and cost control measures, providing regular reports and recommendations to stakeholders.
  • Coordinate event logistics, including transportation, accommodation, catering, audiovisual equipment, and event staffing.
  • Manage event registration and ticketing processes, utilizing event management software and online platforms.
  • Liaise with clients, sponsors, speakers, and other key stakeholders to understand their event objectives and deliver tailored solutions.
  • Collaborate with marketing and communication teams to develop event promotion strategies and materials.


Skills, Knowledge and Expertise
  • Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field.
  • Proven experience in event planning, coordination, and execution, preferably in a fast-paced corporate or agency environment.
  • Strong project management and organizational skills, with the ability to handle multiple events simultaneously.
  • Excellent interpersonal and communication skills, with the ability to build and maintain relationships with clients, vendors, and stakeholders.
  • Proficient in event management software and online platforms for registration, ticketing, and promotion.
  • Knowledge of event industry trends, best practices, and emerging technologies.
  • Strong negotiation and budget management skills, with a keen eye for cost control and maximizing event ROI.
  • Ability to work flexible hours, including evenings and weekends, and travel as required.


Benefits
  • Health, dental, and vision insurance
  • Retirement plan with employer match
  • Paid time off and holidays
  • Professional development opportunities
  • Flexible working hours