Clinical Office Manager

3 weeks ago

Wildwood, United States VIPcare Full time
Job DescriptionJob Description

Our purpose is Better Health. Specializing in primary care for patients 65+ is our passion.

What’s Your Why?
• Are you looking for a career opportunity that will help you grow personally and professionally? 
• Do you have a passion for helping others achieve Better Health? 
• Are you ready to join a growing team that shares your mission?

Why Join Our Team: At VIPcare, we value you. We see you. Team Members at VIPcare are living their why and building their careers with a reliable team that shares their mission of providing 5-star service that always puts patient care and outcomes first.

At VIPcare, it’s the little things we do each and every day that set us apart from other primary care practices. Our patients are family, and we want to keep our family healthy. Be part of a team that is transforming healthcare one patient at a time. We take great care of our team so they can take great care of our patients and achieve: Better Care. Better Outcomes. Better Health.

Join Our Team
Please review our open positions and apply for the role that sparks your passion and elevates your skills.   

Position Objective:
The Office Manager is an operational and clinical role and is responsible for providing 5 Star Service in assisting physicians in the management of healthcare daily office operations and treatment of geriatric patients following established standards and practices. The incumbent will report to the Regional Manager (or similar role) and will manage a care team of medical assistants and/or receptionists  (generally 3-7 members). 

Responsibilities:

  • Oversee, monitor, and improve clinic performance and other key performance indicators, including HEDIS, admission management, ER utilization, patients not seen, etc. 
  • Manage a team of clinic staff, including coordinating payroll, PTO, hour management, and performance of team members 
  • Communicate with providers to ensure patient quality of care
  • Assists with scheduling, administrative, and clinical duties for providers (mid-levels and physicians)
  • Lead daily clinic huddles and assign proactive outreach call efforts to other team members
  • Manage office operations and performance to ensure that front-office and back-office care teams operate in an efficient, accurate, and patient-focused manner
  • Provide extraordinary customer service to all internal and external customers (including patients, other team members, and other departments)
  • Ensure new team members are onboarded and receive proper training using Better Health Group policies and procedures
  • Ensure the accuracy of all incoming and outgoing information, including supplies, invoices, referral requests, patient records, and medication management
  • Inform management about current office trends, recommend new policies, or facilitate improvements to current policies and workflows
  • Participate in required team meetings and communicate updates and changes to physicians and staff
  • Ensure team calendar, spreadsheets, and whiteboards are current and accurate
  • Assist providers with obtaining and maintaining credentialing, hospital portal access, state licenses, and professional memberships
  • Ensure compliance with Medicare Advantage Plans, HIPAA, and labor laws and is responsible for reporting any suspected breaches or compliance issues to the appropriate internal contact
  • Additional duties as assigned

Position Requirements/ Skills:
  • At least 4 - 5 years of Medical Assisting experience, preferred (dependant on clinic location and team dynamics)
  • Minimum of 1 year of leadership experience
  • CPR Certified preferred
  • Commitment to patient care and confidentiality
  • Strong oral and written communication skills
  • Ability to accurately read and write medical terminology
  • Knowledge of medical coding
  • Knowledge of HIPAA
  • Knowledge and understanding of OSHA and Biohazard guidelines
  • Basic computer skills, including familiarity with electronic medical records
  • Proficient with Google Suite (Drive, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint) for real-time collaboration

Preferred Qualifications:
  • Bachelor's Degree in healthcare administration or related field preferred
  • Medical Assistant Certified, preferred
  • Prior medical assisting experience strongly preferred
  • Has clinical working knowledge and the ability to perform clinical duties to include the following: take vital signs, review medications, administer injections, dispense medications, irrigate eyes and ears, dress and bandage the wound and incision, draw blood and assist physician with any/all procedures
Physical Requirements:
  • Full range of body motion, including handling and transferring patients, manual and finger dexterity; including eye-hand coordination
  • Requires standing, walking, pushing, bending, kneeling, and reaching at arm’s length and overhead in a clinic for prolonged periods of time 
  • Requires ability to sit or stand for prolonged periods of time
  • Must be able to lift and move patients and medical equipment as needed
  • Requires ability to lift/carry up to 15 lbs 
  • Requires corrected vision and hearing to normal range
  • Ability to sit for extended periods of time
  • Ability to operate a motor vehicle and have own means of transportation

Key Attributes/ Skills:
  • Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles
  • An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments
  • Is able to work within our Better Health environment by facing tasks and challenges with energy and passion
  • Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals
  • Demonstrated ability to handle data with confidentiality
  • Ability to work cross-functionally with multiple teams; ability to work independently with minimal supervision
  • Excellent organizational, time-management, and multi-tasking skills with strong attention to detail
  • Excellent written and verbal communication skills; must be comfortable communicating with providers, vendors, staff members, and health plans
  • Strong interpersonal and presentation skills
  • Strong critical thinking and problem-solving skills
  • Must be results-oriented with a focus on quality execution and delivery
  • Appreciation of cultural diversity and sensitivity toward target patient populations

We offer a comprehensive compensation and benefits package:
  • Medical, dental, vision, disability, and life
  • 401k, with employer match
  • Paid time off
  • Paid holidays

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Powered by JazzHR

90aFrzuDvC

  • Office Manager

    4 weeks ago

    Wildwood, United States FYZICAL Therapy and Balance Centers Full time

    Job DescriptionJob DescriptionFYZICAL Therapy and Balance Centers, the country's leading health and wellness provider, is looking for a natural-born leader with a passion for making a lasting impact on the healthcare industry to join our growing organization as an Office Manager at our Wildwood, FL.In this exciting leadership role, you will enjoy job...

  • Office Manager

    3 weeks ago

    Wildwood, United States FYZICAL Therapy and Balance Centers Full time

    Job DescriptionJob DescriptionFYZICAL Therapy and Balance Centers, the country's leading health and wellness provider, is looking for a natural-born leader with a passion for making a lasting impact on the healthcare industry to join our growing organization as an Office Manager at our Wildwood, FL.In this exciting leadership role, you will enjoy job...

  • Office Manager Job

    4 weeks ago

    Wildwood, United States FYZICAL Therapy & Balance Centers Full time

    Office Manager Job – Wildwood, FL 125695 Why You'll Love This Job FYZICAL Therapy and Balance Centers, the country's leading health and wellness provider, is looking for a natural-born leader with a passion for making a lasting impact on the healthcare industry to join our growing organization as an Office Manager at our Wildwood,FL. In this...

  • Office Manager Job

    3 weeks ago

    Wildwood, United States FYZICAL Therapy & Balance Centers Full time

    Office Manager Job – Wildwood, FL 125695 Why You'll Love This Job FYZICAL Therapy and Balance Centers, the country's leading health and wellness provider, is looking for a natural-born leader with a passion for making a lasting impact on the healthcare industry to join our growing organization as an Office Manager at our Wildwood,FL. In this...

  • Hotel Office Manager

    2 weeks ago

    Wildwood, United States Growth Properties Hospitality Management Full time

    Growth Properties Hospitality Management, a local hotel management company with roots in New Jersey, is looking for two **EXPERIENCED** hotel/motel Office Managers to handle day-to-day operations at two different hotels located in the Wildwood Crest area. **We have both seasonal and year round positions available.** **Responsibilities**: - Manage daily...

  • Hotel Office Manager

    2 weeks ago

    Wildwood, United States Beach House Motel Full time

    Beach House Motel, a 24-unit, year-round beach block property located in Wildwood, NJ is seeking an **EXPERIENCED** Office Manager to handle day-to-day operations, with a focus on customer satisfaction. Our motel is located on the softer side of Wildwood and was completely remodeled and upgraded less than a year ago. The Manager is responsible for the daily...

  • Veterans Service Officer

    2 months ago

    Wildwood, United States Sumter County Full time

    **GENERAL DESCRIPTION**: Assist the Manager of the Veterans Services Office (VSO) in overseeing the efficient and effective management and daily operation of the VSO to ensure services are delivered to veterans, their dependents, and widows/widowers. Duties also include the management of public assistance programs. **ESSENTIAL JOB FUNCTIONS**: - Interprets...

  • Clinic Coordinator

    7 days ago

    Wildwood, United States Medi Weightloss Full time

    **About Medi-Weightloss** The Medi-Weightloss® Program is not just another diet - it’s a medically supervised and clinically-proven approach that helps our patients achieve and maintain a healthy weight. Our professionals focus on preventive medicine. After medical tests and in-depth consultation with each patient, our medical staff creates an...

  • Clinic Coordinator

    5 days ago

    Wildwood, New Jersey, United States Medi Weightloss Full time

    About Medi-WeightlossThe Medi-Weightloss Program is not just another diet - it's a medically supervised and clinically-proven approach that helps our patients achieve and maintain a healthy weight. Our professionals focus on preventive medicine. After medical tests and in-depth consultation with each patient, our medical staff creates an individualized and...

  • Office/finance Assistant

    2 months ago

    Wildwood, United States Sciarra Restaurant Group Full time

    Sciarra Restaurant Group DBA: Dogtooth Bar & Grill, Poppi's Brick Oven Pizza, Mudhen Brewing Co. Responsibilities included but not limited to: - Perform accounting tasks, including budget tracking of all bank accounts. - Daily bank account reconciliations - Record daily deposits and reports to the accounting system - Input restaurant daily journal...

  • Chief Information Officer

    4 weeks ago

    Wildwood, United States Kids Central Full time

    The Chief Information Officer oversees and directs the activities of the Information Technology department ensuring delivery of secure connectivity of all hardware and software, phone systems and peripherals for KCI corporate offices and case management agency locations. The CIO has extensive IT knowledge and technical skills and has excellent...

  • Clinical Lab Assistant

    2 months ago

    Wildwood, United States Select Laboratory Partners Full time

    Reference laboratory located in Ocala FL is seeking to hire either a full time or a part time laboratory assistant. Part time position working days and hours are Monday - Friday 8am -12:30. Full time position working days and hours are Monday - Friday 8:30am - 5pm. Option to enroll in Medical, Dental and Vision benefits for FTE. Individual should possess...

  • Clinical Lab Assistant

    3 weeks ago

    Wildwood, United States Select Laboratory Partners Full time

    Reference laboratory located in Ocala FL is seeking to hire either a full time or a part time laboratory assistant. Part time position working days and hours are Monday - Friday 8am -12:30. Full time position working days and hours are Monday - Friday 8:30am - 5pm. Option to enroll in Medical, Dental and Vision benefits for FTE. Individual should possess...

  • Clinical Research Assistant

    2 months ago

    Wildwood, United States Medix Full time

    Summary:The research assistant is primarily responsible for assisting in research patient visits according to ICH-GCP guidelines and according to the IRB-approved study protocol and/or manual of procedures. Day-to-day activities may include all or some of the essential functions listed below, depending upon individual experience / knowledge and the needs of...

  • Clinical Research Assistant

    3 weeks ago

    Wildwood, United States Medix Full time

    Summary:The research assistant is primarily responsible for assisting in research patient visits according to ICH-GCP guidelines and according to the IRB-approved study protocol and/or manual of procedures. Day-to-day activities may include all or some of the essential functions listed below, depending upon individual experience / knowledge and the needs of...

  • Security Officer

    4 weeks ago

    Wildwood, United States Signal Full time

    Position Summary:A Signal Dedicated Officer will conduct static security services for courtyards, offices, pools, and other high value areas to ensure all required access points are properly secured and to ensure protection of property and residents with a high degree of attentiveness to details and safety. All duties listed below are minimum requirements...

  • Customer Service Representative/office Assistant

    2 weeks ago

    Wildwood, United States Green Smiths Pest Control Full time

    **Green Smiths Pest Control Inc. **is a small, rapidly growing, family owned and operated pest control company looking for the right fit to join our crew. We offer: - **Paid time off plus holiday pay and bonuses**: - **Life insurance**: - **Health Insurance**: - **Employee discount**: - **Paid training**: - **relaxed work atmosphere** Customer...

  • Business Office Asistant

    2 weeks ago

    Wildwood, United States Cypress Care Center Full time

    Cypress Care Center - Business Office Assistant Cypress Care Center is looking for a Business Office Assistant to join our team!What we offer you:Competitive PayReferral Bonuses PayActiv & Uber RidesGenerous PTOMedical * Dental * Vision * Life * STD Insurances401K retirement planSupportive leadership ABOUT CYPRESS- Located in Wildwood, FL, we are a...

  • Part-time Office Assistant Wanted for Busy

    2 weeks ago

    Wildwood, United States MW of Wildwood, LLC Full time

    Office Assistant in Busy Construction Office Overview: Are you organized, detail oriented, and ready to dive into the dynamic world of construction? Join our team as a part-time office assistant and become an essential part of our fast-based environment. **Duties**: - Transferring Utilities: Working with South Jersey Gas and Atlantic City Electric in the...

  • Clinical Lab Assistant/ Wildwood FL

    5 days ago

    Wildwood, Florida, United States Select Laboratory Partners Full time

    Reference laboratory located in Ocala FL is seeking to hire either a full time or a part time laboratory assistant. Part time position working days and hours are Monday - Friday 8am -12:30. Full time position working days and hours are Monday - Friday 8:30am - 5pm. Option to enroll in Medical, Dental and Vision benefits for FTE. Individual should possess...