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Documents Department Manager

3 months ago

Las Vegas, United States Hooks Meng & Clement Full time
Job DescriptionJob Description

We’re looking for a professional and organized Documents Department Manager. Your primary job will be overseeing the daily operations of the law firm’s documents team. This role involves managing the team of copy room clerks, ensuring efficient mail and copy processing, distribution, and providing support to the office legal staff.  Additional administrative duties include filing documents with the court, distributing copies to clients and opposing counsel, and assisting in the maintenance of the firm's electronic filing system. Candidates should be great communicators who are driven, have leadership qualities, and have great time management skills. If you’re interested in the position, send us your resume today


This is an in-person role, located in Las Vegas, NV. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Compensation:

Up to $55,000 DOE

Responsibilities:
  • Manage department resources, and delegate tasks to ensure timely and accurate mail and document processing
  • Train and supervise employees, providing guidance and coaching as needed and overseeing policies and procedures created specifically for the team to run efficiently
  • Collaborate with other department leaders to ensure the document management system integrates effectively with the firm's broader operational needs, enhancing cross-functional workflows and information access.
  • Develop and maintain departmental policies and procedures that comply with legal standards and best practices in document management.
  • Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure as well as professional-level support to attorneys and legal assistants
  • Perform general office duties, such as photocopying, faxing, and data entry, and other office tasks as needed
Qualifications:
  • High School diploma or GED required; some college experience preferred
  • Proven experience managing a mailroom or similar administrative operation
  • Proficient in basic computer software as well as general office tools and can quickly learn to use new programs
  • History of being deadline-driven and extremely organized
  • Shows great interpersonal skills and excellent written communication
About Company

We are a dynamic law firm with over 30 attorneys, specializing in a diverse array of legal domains and serving a broad spectrum of corporate clients. Our commitment to excellence, ethical practice, and client satisfaction has solidified our position as a leader in the legal sector.