Office Manager- Ambiance Pool Service Tucson

2 weeks ago

Tucson, United States National Pool Partners Full time
Job DescriptionJob Description

Ambiance is hiring an Office Manager to join its Tucson, AZ office

The Swimming Pool Industry is changing and growing, and National Pool Partners is at the forefront of that change. Come join a team that is expanding nationally--offering growth opportunities--while still retaining the culture and feel of a small business.

This position plays a pivotal role in the daily running of our Tucson branch. While traditional Office Manager roles may be more administrative in nature, Ambiance is a leadership position within our office and branch. We are looking for someone who can help others to grow in their roles as we all work to grow our company

Our Office Manager will:

  • Supports NPP - Ambiance Pool Service Tucson operations by maintaining office systems and supervising CSS team.
  • Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing/maintaining filing systems (physical and electronic), reviewing needs and ordering office supplies (GM approval required in some instances), and assigning and monitoring CSS functions.
  • Following NPP procedures for records retention, protection, retrieval, transfer, and disposal.
  • Implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees, following up on work results.
  • Keeps Leadership Team informed by reviewing and analyzing reports; summarizing information; identifying trends.
  • Maintains office staff by recruiting, selecting, orienting, and training employees.
  • Maintains CSS position results by coaching, counseling, and disciplining Team Members, and planning, monitoring, and appraising position performance.
  • Understands and participates in meeting NPP - Ambiance Pool Service Tucson financial objectives through expense management, minimizing unnecessary expenditures, analyzing needs, and maintaining controllable expenses.
  • Contributes to Team effort by accomplishing results as needed by leading others through positive example.

Skills/Experience Required:

  • 2+ years of Office Admin experience in a similar work industry
  • Supply management.
  • Informing others through effective communication processes.
  • Tracking departmental budget expenses.
  • Delegation of duties to CSS team
  • Development of CSS Team for future career growth.
  • Maintaining Staffing through consistent, proactive recruiting efforts.
  • Managing processes and NPP policies and procedures.
  • Supervision.
  • Developing and implementing standards and systems to improve department efficiencies.
  • Promoting a culture of inclusion.
  • Inventory control.
  • Reporting skills utilizing Microsoft suite of programs.
  • Familiar (or willing to be trained) with S.M.A.R.T. Goals processes.
  • Supports an environment of Diversity, Equity, and Inclusion.
  • **Must have a valid driver’s license, three years of verifiable driving history, and a clean driving record**

Education and Experience:

  • High school diploma, GED, or equivalent.
  • Two to three years’ experience in an office setting.
  • Proficient with Microsoft Suite.

Work Hours & Benefits

  • Monday through Friday, 8:00am – 5:00pm
  • As a valuable part of our team, you will receive an industry-best benefits package that will provide you with support and reassurance both inside and outside of work. As a part of our team, you will receive industry leading 401K matching, health and dental benefits, life insurance and career advancement opportunities.

Compensation –This salaried position is paid weekly. Starting pay will depend on experience.$50K annually

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Aquaman North is a branch of National Pool Partners, Inc. respects, embraces and celebrates diversity in its employees. National Pool Partners does not discriminate on the basis of race, religion, gender, sexual orientation, gender identity, color, age, protected veteran status, national or ethnic origin, the presence of any sensory, mental, or physical disability, or any other status protected by applicable law. National Pool Partners believes that diversity and inclusion among our teammates is critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

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