Sr. Executive Assistant
3 weeks ago
Sr. Executive Assistant
Overview:
Premier Enterprise Solutions is seeking an Sr. Executive Assistant. This position requires experience managing multiple projects and responsibilities, working with minimal supervision, and providing a high level of accuracy and initiative. Candidate should have experience handling executive office administrative responsibilities such as acting as liaison between the leadership, staff, and other officials; preparing reports; researching special issues and topics; and explaining procedures.
Responsibilities:
- Maintain leadership's (DDI, Deputy DDI, Director, or Deputy Director) daily calendar, arrange, and provide support for meetings, conferences, and video-teleconferencing to include taking minutes and maintaining invitations and attendee contact rosters.
- Prepare and/or oversee travel arrangements for SASP leadership and assist with developing travel reports and travel vouchers upon completion of travel using the Defense Travel System (DTS).
- Support SASP leadership by arranging for official local transportation, reimbursement for expenses incurred, and renewal of parking permits.
- Track and report weekly the work/leave status of approximately 215 employees via the Defense Agencies Initiative (DAI) Portal or its equivalent.
- Serve as the administrative point of contact for government staff personnel in a SCIF including Sensitive Access Program Facilities (SAPF) as required: tasks include monitoring access to SCIF/SAPF, maintaining office files and the office filing system, and tracking action items in the OUSD suspense portal.
- Serve as the point of contact for initiating and tracking administrative requirements for newly arriving and departing personnel accounts, credential requirements, parking pass, etc.).
- Review, monitor, and report the status of activities and products using the Correspondence and Task Management System (CATMS).
- Provide staffing support to action officers for all required correspondence actions (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, activity reports, senior leadership reports, and travel/training/personnel documents).
- Ensure documents are prepared in the appropriate DoD format (which may entail technical writing/editing, editorial consultation, proofreading, or overall documentation review) and that documents are marked, filed, and retained in accordance with OSD and federal records disposition schedule, approved by the National Archives and Records Administration (NARA).
- Maintain records for control and accountability of classified correspondence, special access correspondence, and other material received in the office.
- Ensure all office records are marked, filed, and retained in accordance with OSD and federal records disposition schedule, approved by the National Archives and Records Administration.
Required Qualities:
Minimum of 10 years of senior level administrative support, administrative management, or project management experience.
Security Level Requirements:
Top Secret Clearance. Eligible for SCI
Premier Enterprise Solutions offers full-time employees a comprehensive and competitive benefits package including paid vacation, sick leave, holidays, health insurance, life insurance, military leave, training, tuition reimbursement, a wellness program, short- and long-term disability, 401(k) retirement plan with company matches/immediate vesting, commuter benefits, and more.
It is Premier Enterprise Solution's policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other characteristic protected by applicable federal, state, or local.
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