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Administrative Assistant to Human Resources Director

3 months ago

Atlanta, United States Primecare Home Care Services Full time
Job DescriptionJob DescriptionABOUT PRIMECARE HOME CARE:


At Primecare Home Care Services, we believe in delivering exceptional care with integrity, passion, and love. As a licensed Private Home Care provider, we offer a wide range of services, including Skilled Nursing, Personal Care Services, Companionship, and Structured Family Caregiving. Our commitment to providing the highest quality care is at the forefront of everything we do. At Primecare Home Care Services, we prioritize CARE. Our culture is shaped by our core values, which include being caring, reliable, honest, punctual, and professional. We believe in fostering an environment where compassion and dedication are valued and rewarded. We strive to create a supportive and collaborative atmosphere for our team members, promoting personal growth and professional development.

Position Summary
The Administrative Assistant is responsible for all administrative tasks and coordination of projects supporting the Human Resources team. This role involves preparing and analyzing reports, maintaining data accuracy, and ensuring timely submission of reports to the Director. Also, working closely with various departments as well as Primecare sister companies to ensure efficient Human Resources practices. Exceptional organizational skills, attention to detail, and proficiency in data analysis tools are essential for this position.

Essential Duties:
Data Analyst
  • Analyze reports to identify trends, patterns, and areas for improvement, and present findings to the Director.
  • Develop and maintain an efficient reporting system to track key performance indicators and provide accurate data for decision-making.
  • Ensure the accuracy, completeness, and consistency of data in reports, adhering to established quality standards.
  • Utilize data analysis tools and software to generate meaningful insights and visualize data for reporting purposes.
  • Maintains databases and spreadsheets.
  • Auditing data requested by the Director.
  • Communicate report updates, changes, and deadlines to the Director.

Administrative and Communication

  • Assist the Human Resources Director in managing schedules, appointments, and travel arrangements.
  • Handle correspondence, memos, and other documents, ensuring accuracy and confidentiality.
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing meeting materials.
  • Prepare meeting agendas, materials, and scribe meetings.
  • Draft and proofread correspondence, reports, and other documents.
  • Work in close partnership with other Administrative Assistants.
  • Provide a bridge for smooth communication between the HR team and internal departments, demonstrating leadership to maintain confidentiality, trust, and support.
  • Research, prioritize and follow up on incoming issues / concerns / topics.
  • Guide Directors, Leads and employees to the appropriate source for queries and requests (including our intranet)
  • Maintain HR bulletin boards.
  • Actively pursue knowledge of the business; business practices, policies, organizational structure, roles, and responsibilities to better understand the business and leverage the understanding in your work.
  • Coordinate and execute HR events, workshops, training sessions, team building, lunches, volunteer initiatives, etc.
  • Arrange travel itinerary and accommodation for the HR Director as required. In addition to HR Department travel.
  • Serve as the primary point of contact for internal and external inquiries directed at the HR Director.

Document Management
  • Maintain and organize confidential HR files, ensuring accuracy and compliance with company policies.
  • Assist in the preparation and distribution of HR- related documents.

Ad hoc Projects
  • Undertake special projects as assigned by the HR Director, demonstrating flexibility and a willingness to take on new challenges.
  • Performs other related duties and assignments as required.

Required Knowledge, Skills, Abilities and Competences:
  • Proficient in Microsoft Office Suite, Google Suite, or similar software.
  • Ability to build spreadsheets, pivot tables and v-lookup.
  • Knowledge and understanding of spreadsheets.
  • Knowledge of Human Resources, Compliance and Business Administration.
  • Excellent written and verbal communication skills.
  • Excellent organizational and time management skills.
  • Ability to exercise discretion and professionalism when overseeing highly confidential and sensitive information.
  • Willingness and ability to regularly travel between assigned work sites.
  • Availability to work evenings and weekends as needed.