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Accounting quality control specialist

2 months ago

Fort Lauderdale, United States Postal Center International Full time $75,000 - $85,000
Job DescriptionJob DescriptionThe Accounting Quality Control Specialist will be responsible for the quality assurance and control of all aspects of accounting and billing, including, but not limited to, ensuring compliance with the accounting standards and the accuracy of invoicing, revenue reporting, job pipeline tracking, accounts receivables and payables, and enhancing the efficiency of the financial process as an integral member of the accounting team.  

Duties / Responsibilities:
  • Is responsible for the quality assurance and controls of cross-checking the operations data spreadsheets for client billing accuracy and quality control purposes.
  • Ability to read, interpret and apply client agreements to ensure accurate billing.
  • Analyze, identify and resolve invoicing and billing discrepancies based on client agreements and operational data sheets.
  • Assist in the development of invoicing and billing controls to eliminate risks.
  • Ability to communicate professionally interdepartmental to correct discrepancies timely.
  • Review financial records such as invoicing and payment postings to ensure accuracy and compliance with accounting standards and company policies.
  • Ensuring that all financial transactions and reporting adhere to accounting principles, regulations, and internal guidelines.
  • Maintains detailed records of financial transactions, reconciliation reports, and quality assurance activities.
  • Generates reports to provide insights into the accuracy and reliability of financial reports, the status of reconciliations, and any issues identified during the quality assurance process.
  • Effectively communicate and liaise with the Operations, Sales and Client Services team members to resolve issues, clarify financial reporting entries, and provide guidance on best practices.
  • Will be a backup to the Billing team when needed to ensure accurate invoicing.
  • Report billing discrepancies to the Accounting Manager promptly to ensure immediate client resolution.
  • Provide support the Billing team in receiving, tracking, researching, and managing escalated incoming requests and follow up on any pertinent billing issues to ensure deadlines are met.
  • Perform other related duties as assigned.

Required Skills and Competencies:  
  • General understanding of accounting practices and principles.
  • Ability to enter data accurately and efficiently into computer software systems.
  • Familiarity with the tools, concepts and methodologies of quality management.
  • Excellent verbal and written communication skills.
  • Ability to problem-solving, analytical, root cause analysis, and critical thinking skills.
  • Able to work independently and as a team player.
  • Advanced experience in Excel (working and analyzing multiple workbooks, formulas, and data for billing and financial team members)
  • Proficient in Microsoft Office Suite

Education and Experience  
  • A bachelor's degree in accounting, finance or other business-related course.
  • A minimum of 3 years in Accounting Quality Assurance Controls is preferred.
  • 5+ years of high-volume AR/AP, invoicing, and billing experience required.
  • A minimum of 3 years of Billing quality control experience is preferred

Note: this position is fully on site in Weston, FL

ABOUT PCI

Founded in 1984, Postal Center International (PCI) is a leading innovative mail, print, fulfillment, signs, promotional, packaging, and creative marketing solutions partner. With four decades of industry experience, PCI has built a strong team of subject-matter experts and a reputation for delivering client-centric, cutting-edge solutions nationwide. Our commitment to quality and client satisfaction drives everything we do, making PCI a trusted partner for reputable businesses in the marketplace. Our company’s family of brands employs over 560 associates across its headquarters in the Southeast (FL) and its facilities in the Southwest (TX), Northeast (NE), and Midwest (IN). Boasting a national footprint of over 600k square feet, PCI has annual sales of over $500 million. We proudly serve enterprise clients in diverse industries such as banking, finance, healthcare, insurance, hospitality, and government, ensuring top-tier solutions backed by extensive compliance, security, sustainability, and quality certifications. Yes, we are growing at the speed of business Join us, and let’s move brands forward together

WHY PCI

Joining PCI’s Powerhouse team means becoming part of not only a client-centric, but a people-centric company celebrated for its innovation, growth, and commitment to excellence. Our supportive teams and dynamic culture create an environment where everyone can thrive. Recognized for our culture, we not only lead in our industry but also invest in our people, making PCI a place where your career can advance. As a private- and minority-owned company, we pride ourselves on a diverse workforce that brings together a wealth of perspectives and talents, fostering a culture of collaboration and inclusivity. Our commitment to sustainability is evidenced by our Sustainability & Green Visionary Award, highlighting our dedication to green practices. At PCI, we offer stability and growth opportunities, ensuring our employees feel secure and valued. Our accolades, including the South Florida Business Journal’s Business of the Year Award and recognition on its Fastest Growing Companies List, reflect our thriving success and progressive work environment.

The statements above are intended to describe the general nature of the work and should not be construed as an exhaustive list of responsibilities, duties, and skills required to perform the role successfully.

Postal Center International and Original Impressions, LLC offer a comprehensive benefits package including competitive pay, health insurance, dental and vision insurance, short- and long-term disability benefits, paid time off (PTO) plus holidays and birthday day off, wellness policy, volunteering hours, opportunities for growth and development, and more. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law. Total compensation may also include additional forms of incentives.

Postal Center International and Original Impressions, LLC are equal opportunity employers that are committed to diversity and values the ways in which we are different. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law. Discrimination, harassment, and retaliation based on these factors are strictly prohibited in all aspects of employment.

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