Subcontracts Manager

Job DescriptionJob DescriptionAnika Systems is seeking a dynamic and experienced Subcontracts Manager to join our team in a fast-paced, high-volume work environment. This individual will be responsible for managing subcontractor relationships, managing our portfolio of subcontracts, working with (and reporting to) the Director of Contracts to establish Subcontractor/Procurement policies, and ensuring Anika Systems’ compliance with all applicable government regulations, particularly the Federal Acquisition Regulations (FAR). The Subcontracts Manager will work closely with cross-functional teams and senior leadership to support decision-making related to subcontractors.  This opportunity is 100% remote.

Key Responsibilities:
- Manage the entire subcontract lifecycle from initial sourcing to contract closeout, ensuring compliance with FAR and agency-specific regulations.
- Serve as a key advisor to the Director of Contracts and other senior leadership on subcontractor performance, risks, and contract decisions.
- Develop, negotiate, and administer subcontracts with government contractors and suppliers.
- Collaborate with cross-functional teams (e.g., legal, finance, operations, and procurement) to align subcontracting strategies with company objectives.
- Analyze subcontractor proposals and agreements, ensuring accurate documentation and adherence to all relevant laws, regulations, and guidelines.
- Conduct risk assessments and implement risk mitigation strategies related to subcontractor performance and compliance.
- Foster and manage strong relationships with subcontractors and ensure effective communication and coordination.
- Ensure timely delivery and performance of subcontractor services in accordance with contractual obligations.
- Regular collaboration with Program Managers on the approval of proposed subcontractor resources (LCAT qualifications), invoice approvals, subcontractor timesheet verification, and resource mapping within the Enterprise Resource Planning (ERP) tool.
- Maintain Subcontracts Chart of Accounts and Subcontractor Database
- Maintain accurate and organized records of subcontractor agreements, amendments, and performance evaluations.
- Lead regular reviews and audits of subcontractor performance and compliance with government regulations.
- Stay current with changes to government contracting regulations and provide guidance to internal teams.
- Work hand-in-hand with Contract Managers on applicable flowdowns, and support the proposal team in subcontractor adherence to Teaming Agreement (TA) commitments.
- Draft, negotiate, and execute Non-Disclosure Agreements (NDAs), TAs, Subcontract Agreements, and Task Orders with proposed Subcontractors. This will include document redlining and drafting revised language during the negotiation phase.

Required Qualifications:
- Bachelor's degree in Business, Supply Chain Management, Contract Management, Finance or a related field.
- Minimum of 8 years of experience in subcontracts management, specifically within the government contracting sector.
- Deep understanding and demonstrated knowledge of the Federal Acquisition Regulations (FAR).
- Proven experience working in a high-volume, fast-paced work environment.
- Strong analytical, organizational, and critical thinking skills.
- Excellent relationship development, management, and communication skills.
- Experience working with cross-functional teams and advising senior leadership on subcontracting decisions.
- Proficiency in contract management software and tools.
-  Some understanding of indirect rates, wrap rates, and pricing.
- Must be a U.S. Citizen with the ability to obtain and maintain a government suitability clearance

Preferred Qualifications:
- Master's degree in a relevant field.
- NCMA Certification (Certified Professional Contracts Manager - CPCM or Certified Federal Contracts Manager - CFCM).
- Experience with specific agency regulations in addition to the FAR.
- Experience with CPSR Audits and Subcontract Compliance Policies (Large Business Experience preferred).

Skills & Competencies:
- Strong decision-making and problem-solving skills, with the ability to assess and mitigate risks.
- Ability to handle multiple priorities and projects under tight deadlines.
- Proven track record of managing complex subcontracts and delivering results.
- Detail-oriented with a strong focus on compliance and accuracy.
 

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