Manager, Archives Operations

4 weeks ago

Chantilly, United States History Factory Full time
Job DescriptionJob Description

About History Factory

History Factory is the brand heritage and archives agency that supports the world’s best enterprises to enhance and transform strategy, brand positioning, marketing, and communications that drive measurable results. For more than 40 years, History Factory has assisted organizations to employ their most underused asset – their history and heritage – to pursue their missions and fuel growth.


The Archives Lab has an immediate opening for a Manager, Archives Operations.

The Manager of Archives Operations leads a team of approximately 5 staff to senior level archivists and is responsible for:

  • Co-administer archival projects with peer managers.
  • Manage digital partnerships internally and externally.
  • Assist with appraisal, organization, and cataloging of collections.
  • Complete critical assessments in support of planning and coordinating new archival projects, policies, procedures, and workflows.
  • Oversee maintenance of storage environment and equipment.

In addition to providing day-to-day leadership to members of the Archival Services team, the Manager collaborates closely with Archives department senior management and other department team leads and staff to implement processes and workflows that span across the departments’ functions to promote the discovery and use of collections.

Key Responsibilities

Managerial Responsibilities (40%)

  • Provide technical training on archival processing, policies, and data entry.
  • Engage in annual planning activities.
  • Conduct timely performance evaluations for direct reports.
  • Coach and mentor staff for professional growth.
  • Foster a culture of continual learning and improvement.
  • Encourage staff participation in cross-functional activities.
  • Promote collaborative relationships with other departments.
  • Provide regular financial, statistical, and narrative reports

Client Relationship Management: (5%)

  • Cultivate collaborative relationships with clients, fostering open communication.
  • Assess client satisfaction and address concerns proactively.
  • Demonstrate a client-centric approach, anticipating needs and providing tailored solutions.

Project Management (20%)

  • Partner in the development of project plans.
  • Ensure department and project milestones, goals, and budgets are met and managed efficiently through tracking and evaluation
  • Provide detailed reports to clients on project progress.
  • Facilitate project meetings and prepare related materials.
  • Collaborate to resolve deviations from project plans.
  • Develop and document processing standards.
  • Prioritize and oversee collection digitization.
  • Collaborate on digitization workflows.
  • Assess and enhance service approaches.
  • Participate in innovation and modernization processes.

Consulting, Records Processing, Collection Management and Reference Support (35%)

  • Manage physical and digital acquisitions.
  • Answer written reference questions.
  • Provide reference assistance in person.
  • Establish and maintain secure storage solutions.
  • Prioritize preservation, conservation, and security needs.
  • Perform assessment functions, including interviewing client teams to gather relevant information, promoting program visions through archival solution architecture, and presenting recommendations to client teams and executive management.

Required Qualifications

  • ALA-accredited MLS or graduate degree in history/business history.
  • 5+ years of archival experience, including records management.
  • 2-3 years of managerial experience.
  • Demonstrated commitment to diversity and inclusion.
  • Strong interpersonal and communication skills, fostering positive interactions with colleagues, clients, and stakeholders.
  • Proficiency in archival research and reproduction.
  • In-depth knowledge of archival principles and standards.
  • Proven project management skills.
  • Success in leading diverse teams and collaborating with clients.
  • Track record of managing complex archival projects.
  • Strong planning, decision-making, and problem-solving skills.
  • Competence in project performance assessment and budget analysis.
  • Effective communication of digital collection concepts.
  • Willingness to travel domestically.

Tools & Technologies

  • Proficient in Microsoft Word, Excel, gSuite, and Adobe Acrobat Pro.
  • Familiarity with archival collections management software.
  • Knowledge of electronic document management systems.
  • Experience with digital asset management systems.
  • Skilled in using digitization equipment and image editing software.

Work Environment

  • Office setting with minimal noise.
  • Tasks include sitting, walking, and standing.
  • Requires handling objects, talking, listening, and computer use.
  • Ability to lift and carry up to forty pounds.
  • Capable of climbing ladders and retrieving items.
  • Adaptability to varied environments, which may include dust and mold exposure.

EEO and accessibility Statement

History Factory is an equal opportunity employer and makes employment decisions based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity or expression, marital status, age, family medical history or genetic information, disability, past or present military service, or any other characteristics protected under the laws applicable in the locations where History Factory operates. History Factory will not tolerate discrimination or harassment based on any of these characteristics.

History Factory is committed to the full inclusion of all individuals. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact accessibility@historyfactory.com.

Powered by JazzHR

uuWCob6OSC

  • Manager, Facilities Operations

    4 weeks ago

    Chantilly, United States 2139 GG Inc. US Operations Full time

    We’re looking for motivated, engaged people to help make everyone’s journeys better. Position is responsible for a broad range of maintenance activities that are performed to keep flight kitchen units operating efficiently and effectively.Main Duties and Responsibilities: • Maintains daily, weekly, and or monthly reports and inspections as required...

  • Staff Archivist

    2 weeks ago

    Chantilly, United States History Factory Full time

    History Factory is the brand heritage and archives agency that supports the world's best enterprises to enhance and transform strategy, brand positioning, marketing, and communications that drive measurable results. For more than 40 years, History Factory has assisted organizations to employ their most underused asset - their history and heritage - to pursue...

  • Staff Archivist

    4 weeks ago

    Chantilly, United States History Factory Full time

    Job DescriptionJob DescriptionHistory Factory is the brand heritage and archives agency that supports the world’s best enterprises to enhance and transform strategy, brand positioning, marketing, and communications that drive measurable results. For more than 40 years, History Factory has assisted organizations to employ their most underused asset –...

  • Operations Supervisor

    2 weeks ago

    Chantilly, Virginia, United States 2139 GG Inc. US Operations Full time

    We're looking for motivated, engaged people to help make everyone's journeys better. The position is responsible for supervising employees in various departments throughout the kitchen, including but not limited to equipment, food and transportation. This position will be responsible for all safety compliance for all external areas serviced by Gate Gourmet...

  • Operations Supervisor

    4 weeks ago

    Chantilly, United States 2139 GG Inc. US Operations Full time

    We’re looking for motivated, engaged people to help make everyone’s journeys better. The position is responsible for supervising employees in various departments throughout the kitchen, including but not limited to equipment, food and transportation. This position will be responsible for all safety compliance for all external areas serviced by Gate...

  • Database Developer

    1 month ago

    Chantilly, United States Intelligence and National Security Alliance Full time

    Your Impact: Jacobs is seeking for Database Engineer to support its federal client in Northern VA. The ideal candidate: Designs, develops, builds, analyzes, evaluates and installs database management systems to include database modeling and design, relational database architecture, metadata and repository creation and configuration management. Uses data...

  • Mission Specialist

    2 weeks ago

    Chantilly, Virginia, United States Orbis Operations Full time

    Mission Specialist - Intelligence AnalystDepartment: Federal Employment Type: Full Time Location: Chantilly, VA Description ORBIS is seeking experienced Mission Specialist Deep Dive Analysts to join our growing company as part of a large, customer-run program in specialized mission-focused offices. The Mission Specialist will collaborate with a diverse group...

  • Mission Operations Planning Consultant

    4 weeks ago

    Chantilly, United States Arcfield Full time

    Overview: **Responsibilities**: The roles and responsibilities consist of, but are not limited to the following: - Assist with the development and monitoring of strategic plans - Assist with coordinating and scheduling trainings and other initiatives - Develop program management processes, resources, schedules, configuration, and risk management processes -...

  • Business Process Consultant

    2 weeks ago

    Chantilly, Virginia, United States Orbis Operations Full time

    Business Process Consultant (TS/SCI with Poly) Department:Federal Employment Type:Full Time Location:Chantilly, VA Description We are seeking a Business Process Consultant for a client in the US Intelligence Community. The successful candidate will work closely with office leadership to strategically support efforts relating to change management strategy,...

  • Business Process Consultant

    4 weeks ago

    Chantilly, United States Orbis Operations Full time

    Business Process Consultant (TS/SCI with Poly)Department: Federal Employment Type: Full Time Location: Chantilly, VA Description We are seeking a Business Process Consultant for a client in the US Intelligence Community. The successful candidate will work closely with office leadership to strategically support efforts relating to change management strategy,...

  • Knowledge Manager

    1 week ago

    Chantilly, United States Syms Strategic Group, LLC (SSG) Full time

    Syms Strategic Group, LLC (SSG) Knowledge Manager Chantilly , Virginia Apply Now Syms Strategic Group (SSG) is seeking a talented Knowledge Manager Department: Defense (DoD) Type: Full Time Min. Experience: Experienced Security Clearance Level: Top-Secret (TS) clearance with SCI eligibility Military Veterans are highly encouraged to apply! Essential Duties...

  • Systems Engineer

    4 weeks ago

    Chantilly, United States Orbis Operations Full time

    Systems Engineer (TS/SCI with Poly)Department: Federal Employment Type: Full Time Location: Chantilly, Virginia Reporting To: Michael Carroll Description The sponsor requires a Contractor to perform systems engineering activities as directed by the Sponsor and in accordance with the approved approach for the task(s). The Sponsor seeks innovative solutions...

  • Systems Engineer

    3 weeks ago

    Chantilly, United States Orbis Operations Full time

    Systems Engineer (TS/SCI with Poly)Department: Federal Employment Type: Full Time Location: Chantilly, Virginia Reporting To: Michael Carroll Description ORBIS is looking for a Systems Engineer to support our government customer. We are looking for a Systems Engineer who seeks innovative solutions for designing, implementing, and managing complex systems....

  • Mission Operations Planning Consultant

    2 weeks ago

    Chantilly, Virginia, United States Arcfield Full time

    OverviewArcfield is a leading provider of full lifecycle, mission-focused systems engineering and integration capabilities to the U.S. government and its allies. The company has more than 60 years of proven experience providing advanced engineering and analysis, IT and C5ISR capabilities to support our nation's most critical national security missions....

  • Operations Manager

    4 weeks ago

    Chantilly, United States United Bank Full time

    The Operations Manager is responsible for the ongoing activities of a designated unit or work group and oversees the professional, technical, supervisory, and/or production personnel assigned thereto. The Operations Manager adapts plans and adjusts priorities to align with the strategic direction of Operations overall, the availability of resources, and...

  • Operations Manager

    1 month ago

    Chantilly, United States Orangetheory Fitness Full time

    Benefits: 401(k) Competitive salary Flexible schedule Health insurance Paid time off Training & development Vision insurance Wellness resources Operations Manager: Role, Expectations, and Responsibilities   Who we are:   Empire Portfolio Group™ was founded in 2013 with a vision to develop strong brands and supercharge their...

  • Knowledge Manager

    2 weeks ago

    Chantilly, United States Syms Strategic Group, LLC (SSG) Full time

    Job DescriptionJob DescriptionSyms Strategic Group (SSG) is seeking a talented Knowledge ManagerDepartment: Defense (DoD)Location: Pentagon (Washington, DC)Type: Full TimeMin. Experience: ExperiencedSecurity Clearance Level: Top-Secret (TS) clearance with SCI eligibilityMilitary Veterans are highly encouraged to apply! Essential Duties and...

  • Requirements Management Engineer

    2 weeks ago

    Chantilly, United States Arcfield Full time

    Overview: Arcfield is a leading provider of full lifecycle, mission-focused systems engineering and integration capabilities to the U.S. government and its allies. The company has more than 60 years of proven experience providing advanced engineering and analysis, IT and C5ISR capabilities to support our nation’s most critical national security missions....

  • Requirements Management Engineer

    4 weeks ago

    Chantilly, United States Arcfield Full time

    Overview: Arcfield is a leading provider of full lifecycle, mission-focused systems engineering and integration capabilities to the U.S. government and its allies. The company has more than 60 years of proven experience providing advanced engineering and analysis, IT and C5ISR capabilities to support our nations most critical national security missions....

  • Operations Manager Ii

    2 weeks ago

    Chantilly, United States Controlled Contamination Services LLC Full time

    **_Controlled Contamination Services_** _has been a national provider of facility solutions, technical and decontamination services, since 1993. Our clients are in the Life Sciences, Technology, IT, Defense and Aerospace industries. Utilizing state of the art strategies, processes and human capital, CCS ensures the highest degree of service and integrity for...