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Executive Assistant

3 months ago

Coronado, United States ASR INTERNATIONAL Full time
Job DescriptionJob DescriptionASR International is seeking an Executive Assistants to provide executive level management and analytical support to the Commander Naval Surface Force, U.S. Pacific Fleet (COMNAVSURFPAC) located at Naval Base Coronado, San Diego, CA.
An exciting position that requires close interaction with top department leadership. The Senior Executive Assistant helps our customers solve complex problems; manage project communications, meetings, schedules, risk, policy compliance, and workflow; plan and track travel, budgets, and reporting; and increase workforce productivity through process improvement.
Responsibilities:
    • Update daily electronic schedule.
    • Prepare the Daily binder, including collection of read-ahead and briefs for all meetings.
    • Deconflict Schedule and align with the CNSF Commander (N00) and Chief of Staff (N01).
    • Update status of Task List; identify overdue items, coordinate with tasked entity/directorate for progress update, and schedule follow up meetings.
    • Brief the daily schedule and make changes as directed.
    • Maintain the mid and long range schedule, provide weekly review of next calendar week (mid-range), and monthly review of long range schedule.
    • Schedule telephone conferences, Video teleconferences and meetings, to include location, equipment, calendar invitations and attendee tracking, and briefing binders. Respond to and initiate telephone calls.
    • Coordinate all aspects of travel, to include transportation, lodging, parking, office calls, pre-briefs, security clearances, travel binder, and process travel claims.
    • Draft email, correspondence, and naval messages.
    • Develop briefing packages, slides, spreadsheets, and talking points.
    • Maintain electronic files of documents.
    • Maintain the Executive Directorate Organizational Chart.
    • Perform research as required on special interest topics, coordinate with stakeholders, prepare presentations on data acquired, and brief on the findings, to include metrics when available, summary and recommendations.
    • Order office supplies.
Requirements:
    • Active DoD Secret Clearance
    • BA degree in Business Administration or related field from an accredited college or university.
    • 3-5 years’ experience providing executive level management support;
    • Expert level proficiency using Microsoft Office Suite (i.e. Word, Excel, PowerPoint, Outlook)
    • Executive level communication skills, both oral and written
    • Ability to coordinate, prioritize and deconflict executive level tasks, with minimal direction
    • Ability to quantitatively review deliverables for completeness prior to submission to Executive/Leadership personnel
    • Ability to take initiative, problem solve and anticipate required actions
    • Knowledge of TYCOM mission, goals and initiatives, directorates and their respective functions

About ASR International

ASR provides world-wide Management and Technical Support Services to Government agencies and Fortune 500 customers. Founded in 1986 and headquartered in Long Island, NY, ASR serves its clients with a full spectrum of complex professional and technical support services including Construction Management, Engineering, Logistics, Project Management and Quality Control across the U.S. and in more than 40 countries worldwide.

Benefits

Hired applicants may be eligible for benefits, including but not limited to, an excellent compensation package and comprehensive benefits package which include a flexible work schedule, Paid Holidays, Paid Time Off and Sick Days, Health Insurance (medical, dental and vision); and a 401(k) plan.

The salary range provided for this role is a good faith estimate representative of all experience levels. ASR considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

This job description is intended to describe the general nature and level of work performed by people assigned to this job description. The job description is not intended to be an exhaustive list of responsibilities, duties and skills required for this position. Please note that your resume and candidacy may be subject to customer approval, acceptance and clearing of the required background check and successfully obtaining and maintaining any required security clearances, if any.

ASR is committed to the policy of equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, employment and promotion decisions at ASR are based on merit, qualifications, and abilities. ASR’s hiring and employment practices are not influenced or affected by an applicant’s or employee’s race, color, religion, sex, national origin, age, veteran status, marital status, ancestry, ethnicity, physical or mental handicap / disability which is unrelated to job performance, sexual orientation or any other characteristic / classification protected by law. ASR encourages qualified women, minority, disabled, Vietnam Era Veteran, Special Disabled Veterans, Newly Separated Veterans, Protected Veterans, American Indians or Alaska Natives, Native Hawaiian or other Pacific Islander candidates to explore employment opportunities with ASR.

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