Child Care Administrative Assistant
1 week ago
- Employee discounts
- Free food & snacks
- Opportunity for advancement
- Paid time off
- Training & development
- Tuition assistance
As an administrative assistant in child care, your duties typically revolve around supporting the smooth operation of the childcare facility. This is a full time position most likely 8:00 am to 5:00 pm, Monday through Friday. Here are some common responsibilities:
- Scheduling and Coordination:
- Manage appointments, meetings, and events for the childcare center.
- Coordinate with parents, staff, and external vendors as needed.
- Communication:
- Answer phone calls, respond to emails, and handle inquiries from parents and staff.
- Maintain clear and effective communication channels within the center.
- Documentation and Record-keeping:
- Maintain accurate records of children's attendance, schedules, and health information.
- Ensure compliance with licensing regulations by keeping necessary documentation up to date.
- Financial and Administrative Support:
- Assist in processing payments, invoices, and financial records.
- Help with budgeting, purchasing supplies, and managing inventory.
- Staff Support:
- Assist in recruiting, onboarding, and training new staff members.
- Help maintain staff schedules and facilitate communication among team members.
- Cover breaks, lunches, and classroom shifts when necessary
- Drive Mini School Bus when necessary (Valid drivers license with F Endorsement)
- Safety and Security:
- Monitor and ensure adherence to safety protocols and emergency procedures.
- Maintain security measures to safeguard children and staff.
- Parent and Public Relations:
- Provide information to parents regarding policies, programs, and activities.
- Help organize parent meetings, orientations, and other events.
- Special Projects:
- Assist in organizing special events, field trips, or educational programs.
- Participate in or lead projects aimed at improving the childcare centers operations.
- Clerical Duties:
- Perform general office tasks such as filing, copying, and data entry.
- Maintain cleanliness and organization of office and common areas.
- Adherence to Regulations:
- Stay informed about local childcare regulations and ensure compliance.
- Assist in preparing for inspections and audits as required.
have at least 2 years of experience in an ECE setting and previous leadership experience is preferred. Candidates must pass background screening, drug test, and physical. Pre-employment training and continuing education is required. Compensation is based on education and experience as well as child care needs.
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