Accounts Receivable Specialist
4 weeks ago
SUMMARY
Under the supervision of the Director of Accounting, the AP Specialist compiles, and maintains Accounts Receivables.
Main responsibilities will be to:
- Post daily customer cash receipts within D3FO in a timely manner.
- Analyze deductions and outstanding invoices to determine root cause and prepare appropriate documentation for resolution.
- Monitor Accounts Receivable email account and respond accordingly.
- Research payment deductions and prepare credit memos for posting in Company’s ERP, D3FO
- Work with Customer Service, EDI, and Distribution Center associates regarding shipping and vendor compliance issues.
- Work with freight carriers to retrieve proof of deliveries timely. File freight claims with carriers as needed.
- Process returned goods credits (RMA)
- Process credit card payments.
- Research and submit shortage claims.
- Closely monitor customer web portals to address fines and shortages and review vendor compliance scorecards.
- Assist with reviews of Customer sales allowance balances.
- Review Accounts Receivable aging report on a weekly basis and places collection calls to past due accounts. Recommend credit holds for accounts and collection agency as necessary.
- Set up new customers, including processing credit checks.
- Maintain customer data, including HPI salesperson, rep agency, etc.
- Assist in preparing monthly management reports for AR.
- Assist with month end close, including posting routine journal entries.
- Assist with annual bank and financial audits.
- Assist with special/ad hoc projects as needed.
The successful candidate will have the following:
- Associate’s degree (A. A.), with emphasis in finance/accounting, preferred; 1-2 years of accounts receivable related experience in consumer goods industry; or equivalent combination of education and experience.
- Solid understanding of accounts receivable principles.
- Experience with Microsoft AX or D365/FO is a plus.
- Exceptional attention to detail.
- Intermediate Excel skills required.
- Excellent verbal, written and communication skills.
- Strong reliability and attendance record.
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