Accounts Receivable Specialist

4 weeks ago


Lake Forest, United States Hampton Products Full time
Job DescriptionJob Description


SUMMARY

Under the supervision of the Director of Accounting, the AP Specialist compiles, and maintains Accounts Receivables.

Main responsibilities will be to:

  • Post daily customer cash receipts within D3FO in a timely manner.
  • Analyze deductions and outstanding invoices to determine root cause and prepare appropriate documentation for resolution.
  • Monitor Accounts Receivable email account and respond accordingly.
  • Research payment deductions and prepare credit memos for posting in Company’s ERP, D3FO
  • Work with Customer Service, EDI, and Distribution Center associates regarding shipping and vendor compliance issues.
  • Work with freight carriers to retrieve proof of deliveries timely. File freight claims with carriers as needed.
  • Process returned goods credits (RMA)
  • Process credit card payments.
  • Research and submit shortage claims.
  • Closely monitor customer web portals to address fines and shortages and review vendor compliance scorecards.
  • Assist with reviews of Customer sales allowance balances.
  • Review Accounts Receivable aging report on a weekly basis and places collection calls to past due accounts. Recommend credit holds for accounts and collection agency as necessary.
  • Set up new customers, including processing credit checks.
  • Maintain customer data, including HPI salesperson, rep agency, etc.
  • Assist in preparing monthly management reports for AR.
  • Assist with month end close, including posting routine journal entries.
  • Assist with annual bank and financial audits.
  • Assist with special/ad hoc projects as needed.

The successful candidate will have the following:

  • Associate’s degree (A. A.), with emphasis in finance/accounting, preferred; 1-2 years of accounts receivable related experience in consumer goods industry; or equivalent combination of education and experience.
  • Solid understanding of accounts receivable principles.
  • Experience with Microsoft AX or D365/FO is a plus.
  • Exceptional attention to detail.
  • Intermediate Excel skills required.
  • Excellent verbal, written and communication skills.
  • Strong reliability and attendance record.




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