Administrative Assistant

3 weeks ago

Copiague, United States CL Visual INC Full time
Job DescriptionJob DescriptionBenefits:
  • Bonus based on performance
  • Company parties
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Vision insurance

Company: CL Visual

Location: Copiague, NY

Job Title: Administrative Assistant

About Us:
CL Visual is a prominent wide format printing and branding company that caters to B2B clients on both a local and national scale. Our work environment is characterized by high volume and fast-paced operations, underscoring our commitment to delivering an exceptional customer experience.

We are currently in search of a dedicated in house Full-Time Administrative Assistant who will play a crucial role in working with our clients, ensuring the provision of top-tier service and professionalism. The ideal candidate will project a positive company image through effective communication, both over the phone and in-person. This opportunity is well-suited for individuals seeking to contribute to a dynamic and expanding enterprise.

Responsibilities:


  • Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.
  • Reviews, edits and signs materials, as authorized.
  • Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
  • Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
  • Serves as an internal floating resource to staff on departmental and company procedures.
  • Performs administrative duties associated with scheduling and coordinating meetings and planning events.
  • Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
  • Schedules, assigns and prioritizes workload by setting appropriate deadlines.
  • Demonstrate an unwavering commitment to excellence and high standards.
  • Greet and direct clients entering the office with courtesy and professionalism. In person and on the phone.
  • Answer phones promptly and respond to customer inquiries in a timely manner.
  • Exhibit the ability to work independently and collaboratively within diverse teams.
  • Maintain keen attention to detail in all tasks.
  • Successfully multitask and prioritize assignments effectively.
  • Schedule follow-up calls and emails to address client inquiries promptly.
  • Adhere to established communication procedures, guidelines, and policies.
  • Actively listen to customer needs and inquiries, determining appropriate service actions.
  • Perform diversified clerical functions and basic accounting procedures.
  • The company reserves the right to add or change duties at any time.
Qualifications:
  • Comfortable working in a fast-paced and demanding environment.
  • Proficient in computer applications, including Microsoft Outlook, Excel, and Word; familiarity with Adobe Acrobat & Quickbooks is a plus.
  • Preferably, 2 plus years experience with in an Administrative Assistant position.
  • Energetic, professional, articulate, responsible, and dependable.
  • Excellent problem-solving and communication skills.
  • High School Diploma.
  • Valid NYS drivers license.

What You'll Get:
  • Competitive Salary plus the potential of annual bonus opportunities.
  • Weekly Payday
  • 401(K) plan with company matching
  • Medical Insurance (50% employer/employee contribution; family/dependent coverage available with no waiting periods).
  • Dental insurance.
  • Vision insurance.
  • Work /lIfe balance- Paid time off (PTO)
  • Paid Volunteer Days
  • Family-oriented company culture with a business casual dress code.

Job Type:
  • Full-Time Position.
  • Day shift, Monday 9 am-5:30 pm & Friday 9 am-3 pm.

Pay:
  • $18-$22 / hour, based on experience.

Work Location:
  • One location - Copiague, NY.
  • In Office Position

CL Visual is an equal opportunity employer.
*Please refrain from contacting the office via phone.

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