Business Development Coordinator
2 weeks ago
ScribeConcepts is seeking a detail-oriented and proactive part-time Business Development Coordinator to support our Business Development Team. The ideal candidate will be highly organized, possess exceptional communication skills, and thrive in a fast-paced environment.
Responsibilities:
- Monitor and track tasks related to business development and sales activities.
- Coordinate with team members to ensure timely completion of tasks and follow-up as necessary.
- Utilize project management tools/software (Smartsheet, Monday.com, Slack, etc.) to keep tasks organized and up-to-date.
- Assist in the preparation and staging of contracts for clients.
- Work closely with different departments to ensure all contract documents are accurate and compliant.
- Maintain organized records of contract stages and updates.
- Schedule meetings and appointments for the business development/sales team members.
- Prepare meeting agendas and ensure all necessary materials are available.
- Take comprehensive meeting notes and distribute summaries/action items to relevant stakeholders.
- Maintain organized electronic (Google Drive, Dropbox, Docusign) filing systems for documents and records.
- Assist in the preparation of proposals, reports, pitch decks, and other documentation.
- Serve as a liaison between the business development team and other departments within the company.
- Respond promptly to enquiries from clients, vendors, and internal stakeholders.
- Coordinate travel arrangements and accommodations for team members when necessary.
Qualifications:
- 2 years of proven experience as an administrative assistant or similar role, preferably in a business development/sales environment.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, Google Drive, Google Calendar, Slack and basic knowledge of Smartsheet and Monday.com.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in data entry and document preparation.
- Outstanding communication skills, both written and verbal.
- Bachelor's degree or equivalent work experience preferred.
Compensation: $20 per hour
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