Office Manager

3 weeks ago


Greenbelt, United States Spiniello Full time
Job DescriptionJob DescriptionSalary:

Position Objectives and Responsibilities

  • Maintains office efficiency by planning and implementing office systems, layout and procurement.
  • Partners with hiring manager and HR to properly onboard and offboard employees
  • Point person for all field employees’ new hire and benefit paperwork
  • Track and process invoices for Subcontractors and material providers
  • Review invoices and change order requests against contract documents
  • Code invoices as requested by Project Manager
  • Address customer issues/concerns as they arise
  • Direct employees to HR for employee related questions and concerns
  • Manage day to day office operations (i.e. phone, mail, assist field/yard)
  • Ordering and maintaining inventory of office supplies
  • Distribution of weekly paychecks
  • Planning, organizing, and overseeing social events
  • Assist with reviewing payroll reports and separating sub-contractor employees and submitting that time to sub-contractors.
  • Adding employees and forms to the HCSS system and managing work authorization
  • Assist with shipping and receiving of packages and deliveries
  • Other duties as necessary

 

Position Requirements and Qualifications

  • 5-7 years of prior experience an Office Manager role or in similar role is required
  • Experience in Heavy Civil construction a plus, but not required
  • Able to successfully function as a leader and team player
  • Detail oriented, self-motivated, and self-directed
  • Ability to prioritize multiple demands in a fast paced, changing work environment. Exceptional organizational and multi-tasking abilities, problem-solving skills, critical thinking, interpersonal skills.
  • Knowledge of Microsoft Office including Word, Excel, PowerPoint
  • Excellent communication, both written and verbal, skills and able to effectively communicate with employees at all levels of the company and vendors.


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