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School Operations Manager
3 months ago
The Northwest Indiana Charter School School Operations Manager will manage day-to day operations and administrative tasks for the school.
The SOM will work closely with school leadership to ensure that all of the non-instructional needs are met for our scholars within the financial parameters of the school.
Roles and responsibilities may include:
1. Safety and security (for Scholars on the way to school, in the building and on the way home).
2. Cleanliness of facilities and equipment
3. Just in time management of supplies
4. Protection of school monies and strong adherence to budgets.
5. The SOM will have an operations team to manage.
6. Day-to-Day Operations – Working with the local ops team (or on their own in smaller schools) to ensure that schools open, operate and close in a safe and efficient manner everyday.
7. Facilities/Safety/Maintenance – Conducts audits on the facility weekly to ensure that the facility is clean and that the equipment is working optimally. Should manage vendors closely and schedule deep cleanings and preventative maintenance on a regular schedule.
8. Food Service – Make sure students are being served properly and that the food meets the standards set forward by state and federal requirements. Is responsible for overseeing proper adult supervision of meal times and maintaining a proper accounting on monies collected for meals both those paid by students and monies to be received from state and federal programs.
9. Equipment (FFE) / Inventory / Technology – Ensure that we have the proper equipment to support our curriculum and classroom learning. Create controls for maintaining teaching materials and office supplies at each school on an order as needed basis. Make sure that teacher and student computer equipment are working properly and that there is plan to quickly bring any non performing units up to standard or replaced.
10. Enrollment (Student Records/PowerSchool) / Compliance – Do everything possible to make sure the school meets projected enrollment. Certify that all student records are properly maintained and all PowerSchool entries are done on time and accurately. Assist the Director of Operations in completing forms and staying in compliance with all appropriate regulations.
11. Budget Management – Should be in complete control of all aspects of monies spent in their school(s). This includes but is not limited to: salaries, purchase orders and cash control.
12. Payroll and New Hire Onboarding – The Manager should either personally enter and control payroll matters or if the budget allows, manage the person responsible for payroll.
Required Qualifications: • (Preferred) BA or BS or better in Business Administration, Finance, Organizational Management or related discipline • 5 - 7 years of real education industry experience preferably in school operations. • Experience with managing PnLs or budgets • Proven track record of successfully managing vendors and the ability to closely review invoices. • Broad-based technical expertise and a detailed understanding of how things work in schools. • Experience delivering a world-class customer experience and a detailed understanding of what made that customer experience world-class • Strong Microsoft Office skills (especially Excel) Preferred: • Bilingual in Spanish • Strong technology skills and knowledge of the latest equipment • Previous teaching experience • Prior position with State or Local Departments of Education Skills: • Passionate about the education of scholars • Proven leadership and business acumen • Strong interpersonal skills with a natural tendency toward collaboration • Good judgment with the ability to make timely and sound decisions • Creative, flexible and innovative team player • Strong negotiator • Excellent verbal, written, and presentation skills • Ability to work with all levels of management • Strong organization, problem solving and analytical skills
