Front Office Assistant

3 weeks ago


Jacksonville, United States This Is Voice Full time
Job DescriptionJob DescriptionDescription
  We are seeking a friendly and organized Front Office Assistant to join our team. The Front Office Assistant will be the first point of contact for visitors and clients, ensuring a positive and professional experience. This role involves a variety of administrative and clerical tasks to support our daily office operations. 
Key Responsibilities
  • Greeting and welcoming clients and visitors with a friendly and professional demeanor.
  • Answering phone calls, screening and directing them to the appropriate department.
  • Managing the reception area, ensuring it is clean, organized, and presentable.
  • Handling incoming and outgoing mail, packages, and deliveries.
  • Maintaining office supplies and inventory, ordering new supplies when necessary.
  • Scheduling appointments and managing the company calendar.
  • Assisting in organizing and coordinating meetings and company events.


Skills, Knowledge and Expertise
  • High school diploma or equivalent.
  • Previous experience in a front office, receptionist, or administrative role is preferred.
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Professional appearance and demeanor.
  • Positive attitude and a team player.
  • Ability to handle sensitive information with confidentiality and discretion.
  • Strong customer service skills and attention to detail.


Benefits
  • Competitive salary and comprehensive benefits package, including health insurance, retirement plans, and paid time off.
  • Opportunities for professional growth and career advancement within a dynamic company.
  • Supportive and collaborative work environment focused on employee development and innovation.
  • Meaningful work that allows you to contribute to the overall success of the company.




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