Event Production Associate
4 weeks ago
JOB POSTING
Event Production Associate
Posted: Open to internal and external applicants
Reports to: Production Manager
Status: Full-time, hourly, benefitted position, eligible for overtime
Hours of work: This position works a variety of shifts, days, or evenings. Need for weekend or after-hours work as related to events and other projects.
Date needed: June 2024
Posting expires: When filled
Position description:
The Seattle Aquarium, a leading marine conservation organization, is looking for an Event Production Associate to join the Events team. The Event Production Associate plays a crucial role in furthering the mission of the Seattle Aquarium – "Inspiring Conservation of our Marine Environment." This dynamic position oversees a diverse range of events, encompassing in-person promotional events, virtual broadcasts, video productions, and evening rental events. By seamlessly blending event and production support, the Event Production Associate ensures the success of all Aquarium events while maintaining the highest standards of customer service and conservation awareness.
Key functions:
- Collaborate with the Event Production Manager and key stakeholders to plan and execute in-person promotional events, virtual broadcasts, and video projects, including detailed event preparation, purchase of supplies, and event fulfillment and breakdown activities.
- Act as the primary liaison between the Aquarium, event partners, clients, vendors, and internal departments to ensure seamless coordination of event needs.
- Oversee evening rental events as a lead representative, including volunteers, security, maintenance, guest services, and other stakeholders as needed to ensure a safe and enjoyable experience.
- Provide support for audio-visual needs, collaborating with the Aquarium's AV team and managing in-house rental equipment.
- Train, lead, and coordinate volunteers and staff during events, fostering a positive and collaborative team environment.
- Collaborate with the volunteer department to schedule and retain evening event volunteers.
- Ensure a safe event by monitoring guest behavior and protecting animals and habitats.
- Interpret and present information on specific animals, one-on-one or in group settings, in various aquarium exhibits and during feedings, using microphones or other means.
- Act as a first responder for emergency issues that may arise during events.
- Conduct post-event evaluations, address issues promptly, and report outstanding matters.
- Utilize computer tools and programs, including Microsoft Office Suite, to manage complex calendars, timelines, and event data.
- Assist with event material production and procurement, including timelines, event plots, presentations, signs, and equipment.
- Stay informed of changes and pertinent information regarding exhibits and animals.
- Lead and/or sit on committees and other groups as assigned.
- All Aquarium staff and volunteers are expected to participate in advancing and integrating diversity, equity, inclusion, and regenerative practices into their work in alignment with our S.A.L.I.S.H. Values.
- Perform other duties as assigned.
Required skills and experience:
We will consider various combinations of relevant experience and education to meet minimum requirements.
- Hospitality degree or certification is helpful but optional with relevant event experience.
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