Program Assistant

2 months ago

Port Washington, United States Ozaukee County Full time
Job DescriptionJob Description20 Hours/Week, non-exempt
Starting Pay Rate: $19.75/Hour

Job Summary
The UW Extension Program Assistant provides support to educators and customer service to patrons/volunteers related to planning, communicating, and implementing educational programs within the department. The position also manages assigned tasks with sound independent judgment.

Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position.  Employees are expected to be able to perform each of these job duties satisfactorily and successfully with or without reasonable accommodations to be qualified for the position.  Other duties may be required and assigned.

30% Program Support:
Provides support in collaboration with educators in development and preparation of educational program communications, including mailings, e-communication, and document generation. Uses volunteer database to manage communications and manage membership. Collects and provides receipts of program fees.

25% Patron/Volunteer Assistance:
Performs receptionist duties (phone, email, in-person correspondence and follow-up, direct calls, answer questions, schedule appointments, monitor office voicemail).

20% Registrations:
Maintains and collects registrant’s information for various educational programming. Uses program specific software to maintain registration and member information.

10% Reservations/Meeting Coordination:
Reserves locations and logistics for educational programming on-site and off-site.

5% Purchasing:
Maintains and orders basic office supplies (office paper, toner). Tracks and submits advanced office supplies or program specific supply requisition to Senior Program Assistant.

5% General Office:
Processes department mail (incoming and out-going, provide mail follow-up as needed, general office maintenance of office space and office equipment). Maintains and filea general office documents. Records staff meeting minutes. Assists with office civil rights file retention and miscellaneous document retention.

5% Office Equipment and Supply Management:
Maintains, tracks, fulfills office owned equipment and supply check-out requests for volunteer use. Uses check-out process developed, including equipment/supply check-out calendar and forms.

Supervision Exercised

None

Minimum Education Qualifications

Education and/or Experience Requirements:
  • High School Diploma required.
  • Minimum 2 years administration assistant experience.
  • Licenses, Certifications, and Other Requirements:
    N/A


Minimum Knowledge, Skills, and Abilities Qualifications
  • In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.

     
  • Effective oral and written communication skills.
  • Able to prioritize and multi-task ongoing office functions.
  • Proficient in Microsoft Office and Google Suites.
  • Ability to work in a small office team.
In evaluating candidates for this position, Ozaukee County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. 

Physical Requirements

 
  • Prolonged periods of sitting and working at a computer.
  • Periodic periods of standing or walking


Work Environment

Typical office environment.

EOE / ADA Statement

Ozaukee County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Ozaukee County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time.  The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.
 

Ozaukee County offers a generous benefits package including: health, dental, life, & vision insurance; free employee health clinic & Teladoc; paid holidays, vacation, & sick time; state of Wisconsin WRS defined benefit pension program; bonus opportunities; employee fitness room; wellness program & wellness reimbursement; tuition reimbursement & continuing education opportunities; and more Please note some that benefits offered are dependent on full-time/part-time status.

Ozaukee County prohibits discrimination and harassment of any type against applicants and employees on the basis of race, color, religion, sex, national origin, age, handicap, disability, genetics, veteran status or military service, marital status or sexual orientation, gender identity or expression, or any other characteristic or status protected by federal, state or local laws. Ozaukee County also provides reasonable accommodations to qualified individuals with disabilities in accordance with the requirements of the Americans With Disabilities Act and applicable state and local laws.

Powered by JazzHR

aSqdo5FKTf

  • Program Analyst

    2 weeks ago

    Washington, Washington, D.C., United States Advanced Program Analytics Full time

    Job Summary:Advanced Program Analytics is seeking a highly skilled Financial Management Specialist to join our team. As a key member of our organization, you will be responsible for providing financial management support to our programs.Key Responsibilities:Assist in researching and writing responses to financial inquiries and requests for program...

  • Program Analyst

    1 month ago

    Washington, Washington, D.C., United States Assistant Secretary For Policy Development And Research Full time

    The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.As a Program Analyst (GTR), you will:Advise and coordinate with PDR and HUD Government Technical Monitors (GTMs), and other...

  • Program Analyst

    1 month ago

    Washington, United States Assistant Secretary For Policy Development And Research Full time

    The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position. As a Program Analyst (GTR), you will: Advise and coordinate with PDR and HUD Government Technical Monitors (GTMs), and...

  • Program Analyst

    2 months ago

    Washington, Washington, D.C., United States Assistant Secretary For Fair Housing And Equal Opportunity Full time

    The following are the duties of this position at the GS-13. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.As a/an Program Analyst, you will:Provide technical assistance and program support for FHEO nationwide in the Departments...

  • Program Analyst

    2 months ago

    Washington, Washington, D.C., United States Assistant Secretary For Housing-Federal Housing Commissioner Full time

    Making a Difference: HUD's MissionHUD's mission is to create strong, sustainable, inclusive communities and quality affordable homes for all. HUD is working to strengthen the housing market to bolster the economy and protect consumers; meet the need for quality affordable rental homes; utilize housing as a platform for improving quality of life; build...

  • Program Analyst

    2 months ago

    Washington, United States Assistant Secretary For Public And Indian Housing Full time

    As a Program Analyst, you will: Writes major policy and procedural documents covering broad and technically complex issues which bear on major Departmental or Congressional initiatives; for example, economic/financial or socio-economic analyses of alternative public housing financing mechanisms. Analyzes new or proposed program policies and their impact...

  • Program Analyst

    1 month ago

    Washington, Washington, D.C., United States Assistant Secretary For Public And Indian Housing Full time

    As a Program Analyst, you will:Writes major policy and procedural documents covering broad and technically complex issues which bear on major Departmental or Congressional initiatives; for example, economic/financial or socio-economic analyses of alternative public housing financing mechanisms. Analyzes new or proposed program policies and their impact on...

  • Program Analyst

    3 weeks ago

    Washington, United States Assistant Secretary For Public And Indian Housing Full time

    The following are the duties of this position at the GS-13. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position. As a Program Analyst, you will: Conduct special studies and reports as instructed by the Director. Develop analytical...

  • Supervisory IT Program Manager

    2 days ago

    Washington, United States Deputy Assistant Secretary For Information And Technology Full time

    MAJOR DUTIES: Develop and maintain strategic plans. Develop methods to monitor and measure risk, compliance, and assurance efforts. Ensure that all acquisitions, procurements, and outsourcing efforts address information security requirements consistent with organization goals. Serves as a primary stakeholder in the underlying information technology...

  • Program Assistant

    4 weeks ago

    Washington, United States The Washington Campus Full time

    The Washington Campus is seeking a Program Assistant to join its Washington, D.C., team. The Washington Campus is a non-profit, 501(c)(3) higher education organization that provides intensive educational programs in managing business, public affairs, and public policy for Executive MBA, MBA, and other graduate and professional students (MAcc, MSF, MPP, MPA,...

  • Program Assistant

    4 weeks ago

    Washington, United States The Washington Campus Full time

    The Washington Campus is seeking a Program Assistant to join its Washington, D.C., team. The Washington Campus is a non-profit, 501(c)(3) higher education organization that provides intensive educational programs in managing business, public affairs, and public policy for Executive MBA, MBA, and other graduate and professional students (MAcc, MSF, MPP, MPA,...

  • Program Assistant

    4 weeks ago

    Washington, United States The Washington Campus Full time

    The Washington Campus is seeking a Program Assistant to join its Washington, D.C., team. The Washington Campus is a non-profit, 501(c)(3) higher education organization that provides intensive educational programs in managing business, public affairs, and public policy for Executive MBA, MBA, and other graduate and professional students (MAcc, MSF, MPP, MPA,...

  • Program Assistant

    2 months ago

    Washington, United States Chenega Corporation Full time

    **Summary** Come join a company that strives for _Extraordinary People and Exceptional Performance_ ! **Chenega Enterprise Systems & Solutions, LLC,** a **Chenega Professional Services** company, is looking for a **Program Assistant** to support US Agency for International Development (USAID), Middle East Bureaus of Strategic Planning and Operations, Vetting...

  • Program Assistant

    4 weeks ago

    Washington, United States The World Bank Group Full time

    Provide high-quality administrative and operational support to a Senior Manager and its team within the Global MAS Agribusiness and Forestry team. - Knowledge of IFC guidelines and procedures for project processing; serve as information resource on s Program, Assistant, Processing, Technology, Banking

  • Program Assistant

    2 months ago

    Washington, United States Grantmakers In Health Full time

    If you are: A team player interested in advancing the work of a national non-profit focused on advancing health and equity. Able to multi-task and balance multiple projects across different staff teams. A strong communicator, both in writing and verbally. Effective in delivering administrative and logistical support for various virtual and in-person...

  • Program Assistant

    4 weeks ago

    Washington, United States Chenega Corporation Full time

    Come join a company that strives for Extraordinary People and Exceptional Performance ! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services ’ company, is looking for a Program Assistant to support US Agency for International Development, Middle East Bureau’s Office of Strategic Programming and Operations (SPO). Our company offers...

  • Program Assistant

    2 months ago

    Washington, United States Grantmakers in Health Full time

    Job DescriptionJob DescriptionIf you are:A team player interested in advancing the work of a national non-profit focused on advancing health and equity.Able to multi-task and balance multiple projects across different staff teams.A strong communicator, both in writing and verbally.Effective in delivering administrative and logistical support for various...

  • Program Assistant

    4 weeks ago

    Washington, United States Chenega Corporation Full time

    **Summary** Come join a company that strives for _Extraordinary People and Exceptional Performance_ ! **Chenega Enterprise Systems & Solutions, LLC,** a **Chenega Professional Services** company, is looking for a Program Assistant to support US Agency for International Development, Middle East Bureaus Office of Strategic Programming and Operations (SPO). Our...

  • Program Assistant

    4 weeks ago

    Washington, United States Unico Government Solutions Full time $43,000 - $45,000

    Job DescriptionJob DescriptionWe are seeking a Program Assistant to join our team! You will be responsible for administrative support to the USDA. This is a full-time telework positionAn active  Public Trust Clearance is a plus.Responsibilities:Support Plan and implement large  projectsSupport executive of  technical staffEvaluate new...

  • Program Assistant

    3 weeks ago

    Washington, United States Chenega Corporation Full time

    Overview Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services’ company, is looking for a Program Assistant to support US Agency for International Development, Middle East Bureau’s Office of Strategic Programming and Operations (SPO). Our...