Receptionist - Carrollton, TX

3 weeks ago

Carrollton, United States DFW Healthcare MSO Full time
Job DescriptionJob Description

Office Reception/Coordinator - Carrollton, TX

Company Summary

IntraCare Health Center (DFW Healthcare MSO) provides services to multiple healthcare organizations in the greater Dallas-Ft. Worth area. Led by an exceptional leadership team, the company has delivered a decade of solid performance and service excellence in value-based care, clinic operations, and lab services.

IntraCare is an exceptional place to work We are culturally driven to be inclusive and respectful of all opinions. We encourage diversity in thought and approach, and we welcome healthy debate. We hire partners who add to our IntraCare family versus workers.  We empower our employees and help them to achieve their personal best. This uncompromising dedication to team culture and individual development is key to our success.

Summary 

 Reporting to Human Resources, the Office Coordinator will bring valuable support and organization to a growing, fast-paced organization. The ideal candidate will bring some administrative experience, clerical experience, and organization, and maintain relationships with vendors for office needs, as well as plan company events. The Office Coordinator will collaborate closely with the executive team, to identify and support office needs. Our company is growing rapidly, initiating acquisition projects, and continuing our excellent managed services operations. We’re looking for a talented Office Coordinator that is excited about growth and passionate about personnel initiatives and support. 

General Responsibilities: 

  1. Answering phone calls, taking messages, and transferring callers as appropriate.
  2. Greeting visitors to the office, offer beverages and ensuring guests are comfortable and sent to the right office personnel.
  3. Order IT equipment needed by position, set up new computers in conjunction with third-party helpdesk employees.
  4. Managing schedules for the conference rooms, maintain neat and tidy conference rooms.
  5. Monitoring and ordering inventory for office and break room supplies.
  6. Managing incoming and outgoing correspondence, including emails, faxes, mail, and packages.
  7. Electronically filing and organizing records, invoices, and other important documentation.
  8. Submitting work orders and scheduling repairs for general office space and equipment. 
  9. Ordering repairs for office equipment and maintenance, connecting with and escorting vendors.
  10. Printing documents and binding/preparing them for meetings and presentations.
  11. Order and coordinate lunches for corporate meetings and events.
  12. Assist the coordination of company annual events.
  13. Maintain a clean working environment in front office, conference rooms, and kitchen.
  14. Restock office and breakroom supplies.
  15. Other duties as assigned.

Required Skills and Abilities: 

  1. Exceptional interpersonal skills with ability to interface effectively both internally and externally with a wide range of people at all levels of career development and with multiple industry backgrounds, including healthcare providers, office staff, executives, etc. 
  2. Excellent analytical and problem-solving skills with effective follow through.
  3. Ability to work independently to solve for situations that arise in any given day. 
  4. Proficient with MS Suite (including Word, PowerPoint, Outlook, SharePoint, Teams, and Excel).
  5. Ability to adapt and effectively deliver on multiple priorities and tasks in a fast-paced environment.
  6. Ability to prioritize.
  7. Demonstrate the ability to establish effective and cooperative working relationships built on trust.
  8. Excellent organizational and time management skills .
  9. Ability to communicate effectively both verbally and written, with attention to quality, detail, and the highest level of professionalism.

Education and Experience: 

  1. 6months to a year of work experience in or related field
  2. High school diploma or GED equivalent

Other Requirements: 

  1. Prolonged periods of sitting at a desk and working on a computer 
  2. Must have access to reliable transportation.
  3. 10% travel locally
  4. M-F 8am -5pm in office

 

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