Document Control Admin
2 weeks ago
Grayhill designs and manufacturers intuitive human interface solutions that make life simpler, safer, and more efficient. Standard products include optical encoders, rotary switches, keypads, joysticks, displays, touchscreens, and pushbuttons. These components are sold to thousands of customers around the globe. Grayhill also incorporates these standard products into control panels to support a range of major customers in the Healthcare, Agriculture, Construction Equipment and Military markets. Our headquarters are in LaGrange, IL with manufacturing facilities located in McCook and Carpentersville IL, Iola WI and Shenzhen China.
We offer opportunities for talented professionals seeking challenging careers with a proven industry leader.
Are You Ready to Grow With Us?
Summary: Provide administrative support to Corporate Quality department
Essential Duties and Responsibilities include but are not limited to:
- Ensures that the latest revision of appropriate documentation is processed in a timely manner; Includes engineering drawings, Bill Of Materials (BOMs) and ECNs
- Review ECNs (Engineering Change Notices), assuring only approved prints are released.
- Route new and revised Engineering Change Notices ECNs, Technically Qualified Product Lists TQPLs and drawings on a timely basis
- Process release changes using ERP System (SAP)
- Maintain accuracy and consistency between Engineering BOM and Manufacturing BOM.
- Coordinates with Materials Manager to ensure that the BOM has the correct structure as well as the correct components and quantities in the ERP System
- Works with Quality Control manager to ensure documentation compliance with AS9100 standards.
- Work closely with Purchasing, Production, and Program Management to ensure smooth transition of released changes into Production.
- Respond and manage documentation request received via workflow
- Manage and maintain files from Engineering, customers agencies under department's control and exercises appropriate document control.
- Enter and maintain part numbers, BOMs into the system.
- Process ECNs in conformance with ISO 9001 standards and corporate procedure manuals..
- Train new Engineers in SOP related to Engineering Service functions.
- Process requests from internal customers to add a standard part number, SD/PR or TQPL.
- Verify daily if released prints and drawings are imported into secure corporate ViewPART system.
- Scan ECNs and attachments, TQPLs and miscellaneous documents into appropriate records.
- Create PDF files for procedures, manuals and appropriate documents.
- Perform other duties, tasks and responsibilities as assigned.
Minimum Requirements:
- Associate's degree (A. A.) or equivalent from two-year college or technical school
- Or three years related experience and/or training; or equivalent combination of education and experience.
Preferred Computer Skills:
- Microsoft Office Suite
- Manufacturing Enterprise and/or Database software experience preferred.
We value diversity and inclusion. We are an equal opportunity employer and we do not discriminate on the basis of gender, color, race, religion, marital status, sexual orientation, or national origin.
This position requires use of information or access to hardware which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. National, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.
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