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Accounting Associate

4 months ago

Glencoe, United States Optima, Inc. Full time
Job DescriptionJob Description

This position will contribute to the processing of invoice payments in a manner consistent with fulfilling the responsibilities defined below in an efficient, accurate and timely manner. Role may execute special projects as directed by the Controller. This individual must exercise sound judgment at all times and exhibit an unwavering attention to detail/accuracy, and a focus on the accounting activities of the architecture, construction, development and overall real estate investments of the Owners. The Accounting Associate reports to the Controller.

Responsibilities
  • On a daily basis, review, code, input approved invoices, or obtain approval when needed, mail;
  • Code, post and process invoices into system;
  • Review daily check register and ensure all checks are printed and accounted for;
  • Perform weekly check run;
  • Process check requests ensuring all appropriate approvals have been obtained;
  • Research vendor statements, phone inquiries or payment discrepancies, and work with Sr. Staff Accountant to resolve;
  • Organize and maintain files for paid and unpaid invoices, checks and statements;
  • Assist banking element by stopping payments, ordering bank-issued supplies, establish auto-payments and other online A/P transactions
  • Assist with 1099-INT and 1099-Misc., per Controller’s request/guidance;
  • Verify donations at year-end.
  • Reconcile Corporate Credit Cards.
  • Provide Limited A/R assistance.

Ideal Candidate

  • Associate's degree or equivalent from two-year college or technical school OR 2+ years related experience and/or training OR equivalent combination of education and experience;
  • Strong mathematical, communication (verbal and written) and interpersonal skills;
  • Anticipate and resolve issues/problems on a proactive basis;
  • Aptitude to be detail-oriented, yet flexible, in a dynamic environment with changing priorities;
  • Possess excellent collaborative skills to work in partnership with the departments;
  • Demonstrate a strong work ethic with the highest degree of honesty and integrity;
  • Highly skilled with MS Office software, particularly Excel, and knowledge of Timberline and Yardi is  preferred; and
  • Prior work experience in a privately-held company will prove beneficial, but not necessary.
  • Experience in a Real Estate Firm is a plus.

Compensation A very competitive salary, including a comprehensive benefits package, will be offered.

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