Administrative Assistant

Summary: This position is responsible for providing administrative support to respective department(s).

Key Roles:

Administration

• Provide support to Human Resources Manager (i.e., prepare for new hire orientations, post job openings, oversee employee uniform reimbursement, etc.)
• Provide support to Credit Manager (i.e., compile monthly reports, recordkeeping, prepare documents, etc.)
• Provide support to CEO (i.e., organize and document charitable giving, special projects, etc.)
• Provide support to other departments and other administrative personnel as needed
• Record and document organization and management

Communications

• Serve as liaison between company and marketing agency
• Organize and distribute mailings, brochures, company announcements, and other company communications in a timely manner
• Maintain employee cell phone and email databases

Meetings, Conferences, and Special Events

• Coordinate and provide meeting support for team events including luncheons and off-site meetings (i.e., scheduling meetings rooms, coordinating food, logistics, etc.)
• Plan and coordinate employee and customer events (i.e., booking venues, collaborating with caterer, gift and promotional items, logistics, etc.)
• Prepare meeting agendas, gather relevant documents and materials, notetaking, and documenting meeting minutes
• Travel arrangements: Book flights, accommodations, and transportation for business trips, conferences, and other travel needs

Marketing and Public Relations

• Assist marketing agency with advertising and public relations campaigns
• Maintain company website by routinely monitoring and updating
• Assist in ordering and maintaining supply of promotional materials
• Represent company at career fairs and other events

Safety

• Hold self and others accountable to safety policies and safe behaviors
• Maintain a safe, sanitary workplace in compliance with company policies and regulatory agencies
• Report unsafe conditions

Knowledge, Skills & Abilities:

• Proficient computer skills with the ability to learn other key operational computer programs
• Ability to effectively communicate both verbally and in writing
• Strong analytical and decision-making abilities

• Ability to remain flexible in a rapidly changing environment

• Excellent organizational skills including multi-tasking, planning, prioritizing, and delegating
• Ability to establish and maintain effective relationships with customers, employees, and supervisors

Certifications, Licenses, Registrations:

• Valid driver's license

Qualifications:

• Associate's Degree in Business, Office Technology, or related field and/or equivalent experience
• Minimum of three (3) years of administrative experience

Working Conditions:

Position operates primarily in an office environment. Requires sitting for prolonged periods and working on a computer. Employee must be willing to work occasional weekends, seasonal hours, holidays, and overtime if needed.