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Operations Generalist

4 months ago

Atlanta, United States Galt Pharmaceuticals, LLC. Full time
Job DescriptionJob DescriptionSalary:

Operations Generalist


A unique pharmaceutical company, Galt has found a better way to enhance the quality of life of patients with products that meet unmet clinical needs, while creating life-changing opportunities for entrepreneurs, our employees and the individuals within the communities we serve.  Galt Pharmaceuticals is seeking a highly motivated and self-starter Operations Generalist  


This is a full-time salaried role with medical benefits, paid time-off and holiday pay benefits.  We offer a hybrid, coworking and flex office space environment.  Our office space is in the Atlanta – Cumberland Vinings vicinity.  Galt offers a 4-day work week (36 hrs.) and in this role, you will be required to work in the office space a minimum of three days per week.

 

The Operations Generalist will be responsible for executing day-to-day operational tasks including, but is not limited to receiving and processing Accounts Receivable (A/R) and Accounts Payable (A/P) invoices, processing invoices to customers, marketing orders fulfillment, processing sample and pharmacy orders, and supporting the Galt Help Desk (Main Phone Line).  The incumbent must be able to work in a fast-paced environment, managing multiple priorities with a sense of urgency.  Must be an independent self-starter with a demonstrated capacity to meet deadlines and achieve key deliverables.  Intermediate to Advanced Proficiency in Microsoft Excel is required.


Responsibilities:

 

  • Marketing and Sample Orders Fulfillment
    • Processing and Fulfillment of marketing and sample orders in a timely manner and inventory management of the same (including Heath Care Professional (HCP) and Field Rep Sample Requests fulfillment).
    • Responds to any marketing queries that may arise from internal and external customers, franchisees, or vendors.


  • Ensures marketing materials are forwarded to vendors and/or printers in a timely manner and deadlines are met. 


  • Manages any marketing vendor relationships: designers, printeries, etc.


  • Pharmacy Order Fulfillment
    • Independent pharmacies New Account Set-Up; license verification for all new accounts and expiry dates for existing accounts.
    • Processing orders
      • Process orders for Independent Pharmacies
      • Communicates directly with independent pharmacies on a regular basis by phone or in-person to provide information and to ensure the best service possible.


  • Accounting Support
    • Processes Accounts Receivables (A/R) and Accounts Payables (A/P).
    • Ensures Converge uploads are completed daily by set deadlines for accounting processing.

 

  • Retrieves, downloads and saves relevant invoices from State Portals.

 

  • Supports the Galt Help Desk (Main Phone Line) and routes inquiries as needed.

 

  • Performs other duties as assigned.


Professional Skills:

 

  • At least 1-year relevant work experience preferred.
  • Exceptional attention to detail, strong work ethic, positive attitude, and entrepreneurial spirit.
  • Strong analytical, problem-solving, and collaborative decision-making capabilities.
  • Organized, proactive, professional, and have a strong sense of customer relations skills.
  • Quick learner, strong collaboration; exceptional interpersonal, verbal, and written communication skills.
  • Organized self-starter, with an ability to prioritize time-sensitive assignments.
  • Needs to be able to work in team or independently with minimal supervision.
  • Ability to multi-task between competing priorities.
  • Applicants must be able to lift and carry up to 30 lbs. when necessary.
  • Intermediate to Advanced Proficiency in Microsoft computer skills (Outlook, Word, Excel, PowerPoint).
  • Understanding of systems and processes overall and specifically as they relate to administrative responsibilities assigned.

 

Employment Requirements:

 

  • Must pass Background Check.
  • Must be legally able to work in the US.

 

What's the Culture like at Galt?

We're not your traditional pharmaceutical company  The Galt company culture is dynamic, employee-focused, and entrepreneurial  We are proud to offer a career experience that will make you excited to work every day.  We are creating an environment of continuous improvement through collaboration and diverse thinking by solving challenging problems.  At Galt, you will have daily opportunities to learn and inspire those around you.  You will be surrounded by a team of self-starters who are motivated to make an impact with every interaction.  We offer flexible work hours, and we believe in life outside the office.

 

Below are a few perks of joining our team:

  • Enjoy a 4-day work week (Monday thru Thursday with Friday off)
  • Friendly, Passionate, and Intelligent Employee Base
  • Creative Problem Solving and Entrepreneurial Thinking
  • Fast-Paced Environment
  • Low-Ego, Solution-Driven Culture
  • Catered Lunches

 

Benefits:

  • 401(k)
  • Medical, Dental, and Vision Insurance
  • Life and Disability Insurance
  • Health Savings Account (HSA) option
  • Flexible Spending Account (FSA) option
  • Employee Assistance Program (EAP) 
  • Flexible PTO
  • Paid holidays
  • And more