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Receptionist

4 months ago

Tinley Park, United States Outer Banks Capital, Inc. Full time
Job DescriptionJob Description

Westward360 is looking to add a Receptionist to join our growing Tinley Park team. If you want an opportunity to grow with a large company, look no further We pride ourselves in providing the ultimate experience for our clients.  

Westward360 is a leader in the Property Management industry, with locations across the map. We service condo, townhome, and homeowner associations, and provide rental management services to multi-family and single-unit properties. 

 

What we offer:

  • Compensation range of $18-$22 per hour
  • Medical/Dental/Vision insurance
  • Two weeks vacation / one week sick time
  • 401k - Company match up to 4%
  • Long and short term disability at no cost to employee

 

What you’ll do:

  • Be the first point of contact for any clients or visitors that walk into the office.
  • Respond to owner emails and phone calls within 24-48 hours, forwarding calls to the appropriate party if unable to assist.
  • Provide owners with requested forms (ARC Applications, Gate Entry Forms, Clubhouse Rental Forms, ACH etc.).
  • Update owner, tenant, and/or property manager contact information in systems (email addresses, cell phone numbers, etc.).
  • Assist with processing ARC applications and review to ensure all necessary documents are submitted.
  • Process checks and payments received and apply to owners accounts. 
  • Track usage and order office supplies as needed.
  • Maintain logs (copies, postage, etc.).
  • Daily sorting and distribution of mail, including scanning and filing documents. 
  • Organizing and maintaining the reception area and conference room.


 

What you’ll need:

  • Experience with Google Workspace (Gmail, Sheets, Docs, Drive, etc.).
  • Experience with Vantaca software (preferred not required).
  • Advanced communication skills both written and verbal. 
  • Ability to plan ahead and consistently multitask.

 

About Westward360:

Westward360 is dedicated to providing exceptional community management, rental management and brokerage services. Serving multiple markets throughout the United States, we have the systems, strategies, and expertise to meet the specialized needs of even the most demanding client. With more than 50,000 homes under management, we’re your all-in-one real estate solution.

*Disability Notice: Disclosure is divulging or giving out personal information about a disability. It is important for the employee to provide information about the nature of the disability, the limitations involved, and how the disability affects the ability to learn and /or perform the job effectively. The employer has a right to know if a disability is involved when an employee asks for accommodations. Deciding if, when, and how to share disability-related information with a prospective or current employer can be overwhelming but we ask to please request a required accommodation prior to your first date of work. *Please note, a doctor's note may be requested by Human Resources, depending on the accommodation being requested, on a case-by-case basis.

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