Front Office Manager

2 weeks ago


Newport Beach, United States Pacifica Christian - Orange County Full time
Job DescriptionJob Description

FRONT OFFICE MANAGER

& ASSISTANT TO THE PRINCIPAL

Job Title: Front Office Manager & Assistant to the Principal

Department: Academic

Reports to: Principal

Job Summary

The Front Office Manager & Assistant to the Principal provides consistent, confidential, and professional administrative support for the Principal in order to maintain the well-being of the school and the broader community. S/he plays an integral role in the day-to-day goings on of both the faculty and the student body. The ideal candidate will be the first line of communication between the school and the wider community and fosters a culture of hospitality to visitors, students, and staff in the front office.

Essential Duties & Responsibilities


  • Hours:



    • Hours
      • School Year: First Day of School in August - last day of School in June: 7:30 AM - 4:30 PM
      • August & June prior to first day of school and following last day of school: 8 AM - 4 PM
      • Summer: July: 9 AM - 3 PM, Monday - Thursday
    • Reception: Greeting and welcoming of school visitors & students to the administrative offices, getting students out of class when a parent comes to pick them up early. Answer phones. Check-in / check-out visitors using Schoolpass.
    • MyPacifica Tasks: Management of student attendance and Honor Rolls, updating the school calendar.
    • Substitute coordination: receiving requests from faculty and approved substitutes.
    • Upkeep: maintain clean area in front office, distribute mail and deliveries, order supplies, purchase postage, manage storage for filing cabinets.
    • Student Services: handling student question, coordinating lunches, process lost and found (including disposing of items quarterly), facilitating make-up tests, manage OTC medicine.
    • Support for special events: Manage Picture Day,Back-to-School Night, Academic Awards, Faculty & Staff Retreat, New-Parent Orientation and New-Student Orientation, & Graduation, and the Gathering.
    • Administrative support: Provide support administrative support to Principal

  • Student Records: Manage Student files in coordination with Academic Counseling Office, College Counseling Office and Enrollment Office including the Request and storing of cumulative files for incoming and transfer students, process transcript requests for withdrawn students, and collect medical forms annually. Complete graduation checks and input official GPA's into Naviance for rising seniors.

  • Attendance and Discipline: Keep and update accurate records of students attendance and discipline.

Other Duties & Shared Responsibilities

  • Embodies and promotes Pacifica's Core Beliefs and Approach to Teaching & Learning.
  • Wholeheartedly enjoys working with teenagers, championing their education, and encouraging their faith and Christian commitments.
  • Cultivates a vibrant culture of learning in and out of the classroom and contributes to a healthy professional working community.
  • Serves as an Advisor to a cohort of students.
  • Attends and participates in weekly Chapel and All-School Meeting as well as other school-day events/assemblies.
  • Celebrates students by attending their co-curricular activities on occasion.
  • Arrives on-time, is well-prepared, acts professionally, and seeks to add value in every facet of the job while working collaboratively with colleagues and students to advance Pacifica's mission. Maintains communication with parents and responds to messages within 24 hours. Holds self directly accountable to their direct report and to the departments they serve, and ultimately the Head of School.
  • Attends and readily participates in Pacifica's annual overnight All-School Retreat as well as Admissions Open House(s), Back-to-School Night, and Commencement activities.
  • Contributes to the supervision of a reasonable number of after-school activities as needed.

Qualification Requirements

  • Bachelor's degree preferred
  • 2-5 + years prior experience in administrative support role preferred
  • A sincere enjoyment of working with teenagers
  • Exceptionally capable in both written and oral communication
  • Excellent organizational and presentation skills
  • Technologically savvy
  • Passionate about the chosen field of study and the mission of Pacifica
  • Dedicated to the Christian faith


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