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Engineering Administrative Assistant

1 month ago

Greenville, United States GDI Services Inc US Full time
Job DescriptionJob Description

GDI Services, is a recognized leader in providing facility maintenance and building services to many of the most recognized brands in the industrial manufacturing, distribution, power generation, hospitality, health care and automotive industries.

We are seeking an Engineering Admin to support our Engineering department and to assist Senior Vice President with various project needs.

Pay: $60,000 per year

Hours: Monday - Friday 8am - 5pm

We Offer:

  • 2 weeks paid vacation after first year
  • 401K with company match
  • Medical/Dental/Vision/Life Insurance
  • Employee Assistance Program (EAP)
  • Employee Discount Program

This role requires a high degree of professionalism, organization and excellent interpersonal skills.

Main Responsibilities/Duties:

  • Setup new account numbers, create account documents, issue/share all documents with appropriate Operation Teams and Engineering
  • Track and publish billing change information
  • Prepare all customer versions of addendums and track disposition. Notify Engineers, in a timely fashion, to process signed addendums
  • Maintain Account Master Changes
  • Create new accounts in Account Master
  • Execute closed account procedures for notification of appropriate departments
  • Process 12 different Operations Forms. Requirements vary based on form submitted
  • Update contract documents
  • Maintain all documents shared with Operations which may include Staffing Sheets, Contracts, SOW, etc.
  • Monitor Team mailbox for issues/requests and notify appropriate Engineer
  • Maintain/update various Engineering reports
  • Assist with special projects as needed

Qualifications:

  • Professional, confident, and patient personality
  • Detailed and time oriented. Organized with the ability to multi-task and work well under pressure and independently
  • Flexible. Maintain positive attitude when direction or priority changes
  • MicroSoft Office-EXPERT skill level required with Power Point, Excel, Word, and Adobe
  • Ability to design presentations that are creative and focused on specific agenda or criteria

Job Requirements:

  • 3 years previous experience
  • Ability to communicate at all levels of the client organization.

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