Office Manager-Healthcare

4 weeks ago

New York, United States Cobble Hill LifeCare Full time
Job DescriptionJob Description

Office Manager

Full Time

Cobble Hill Health Center is a not-for-profit long-and short-term care facility providing services to the disabled and elderly for over 40 years. The Office Manager will play an integral role in helping us to achieve our vision: to consistently exceed expectations and set the standard for excellence in residential and community care.

Who You Are:

As the Office Manager, you will play a pivotal role in providing administrative support to various senior leadership roles/departments. In this position, you will handle a variety of administrative duties to help drive the efficiency and order of the facility. Additional responsibilities include but are not limited to:

  • Handle administrative duties for senior leaders
  • Answer/screen phones, take messages, set appointments, and relieve switchboard as needed
  • Register for seminars and webinars and keeps track of CEU credits. Set hotel reservations as needed
  • Writes Purchase Orders, gives out and tracks petty cash
  • Oversee attendance, set up, and minutes of board meetings, as well as send memos to all Board Members re: Finance and Board Meetings.
  • Manage incoming and outgoing mail as needed
  • Supply Management: Orders FedEx and certified mail supplies and office supplies and maintains supply closet.
  • Oversee and sort deliveries and partner with various departments for pickup
  • Update CHHC Directory and handle bank runs for CHHC matters
  • Track patient hotline calls and update the log accordingly
  • Provides administrative support to other teams without administrative staff as needed

What You Offer:

  • 5 years of administrative support or office management experience is preferred
  • Experience providing administrative support to senior-level executives
  • Certified notary preferred but not required
  • Experience working in an administrative capacity in a skilled nursing home or other healthcare a plus
  • Advanced knowledge of Microsoft Office programs (Word, Outlook, Excel)

What We Offer:

  • An opportunity to express your talents and lead a high-performing team
  • Free hot meal for each shift worked
  • Generous medical, dental, vision, and life insurance coverage
  • Employer contribution toward the medical deductible
  • Paid sick time and holidays


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