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Payroll Processor
2 months ago
Reports to: Payroll Manager
Department: Accounting
Location: 5350 Machado Road, Culver City, CA 90230
FLSA Status: Non-Exempt
Compensation: $26.00 - $28.85 /hr
Office Hours: Monday – Friday, 8:00 am to 5:00 pm
Supervisory Responsibly: None
Position Summary
Under the supervision of the payroll manager, assume responsibility for ensuring the accuracy and completing bi-weekly payroll functions within the Insperity PEO. Manage payroll file system and assist Payroll Manager in payroll reporting and audit preparation.
Essential Duties and Responsibilities
- Coordinate with Human Resources staff to retrieve accurate information for use in payroll processing.
- Enter payroll information for all new hires and edits payroll records for existing staff within Insperity.
- Ensure all required back-up documentation is in place prior to creating and editing records in Insperity system.
- Ensure confidentiality of all staff personnel and payroll information. Notify Payroll Manager of any suspected lapses.
- Coordinate with Insperity staff regarding payroll data issues when necessary.
- Process bi-weekly payroll – staff and client - in collaboration with Payroll Manager.
- Review client/consumer payroll data from manual timesheet against Insperity for accuracy.
- Ensure all staff and client payroll data is accurate and ready for processing
- Review payroll data with Payroll Manager for accuracy before submitting to Insperity.
- Prepare manual payroll checks and logs according to departmental policy and procedures.
- Provide excellent service to staff and clients regarding payroll issues
- Create, run, and format payroll reports to send to CEO/COO/Directors.
- Organize and manage payroll file system
- Retrieve, organize, and present payroll information to Human Resources upon request
- Assist Payroll Manager in preparation for audits
Other Duties
- Comply with ECF’s Injury and Illness Prevention Program. Ensure safe use and operation of tools and/or equipment.
- Comply with ECF policies and procedures, including mandated reporting requirements.
- Complete special projects and other assignments as designated by the Payroll Manager.
- Regular, reliable attendance.
- Perform other duties as assigned.
Qualifications
Education/Licenses/Certifications: High School Diploma
Experience: Two years of payroll processing experience, with Insperity now or a similar online platform. Knowledgeable of California payroll laws
Knowledge/Abilities/Skills:
- High proficiency in computerized payroll processing, strong working knowledge of MS Word and Excel.
- Detail oriented and possesses a high level of accuracy while working under strict deadlines.
- Ability to work independently with minimal supervision yet work well within a team environment.
- Strong verbal and written communication skills coupled with a customer service attitude.
- Valid California driver’s license, reliable transportation, evidence of car insurance, and insurable driving record.
- Pass a DOJ background investigation.
- Provide evidence of a negative TB test initially and every three years thereafter.
Duties are performed in a shared, temperature-controlled office located in a building that houses a school for students (grades K–12th) who have varying degrees of learning, behavioral, emotional, and developmental disabilities. Employees may encounter students who are in crisis, exhibiting emotional/psychological distress, or behaving in an aggressive manner. The environment may include loud noise. Some exposure to outside weather conditions when traveling on ECF business (attending events, off-site meetings, etc.).
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
- Mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites.
- Strength to lift and carry materials weighing up to 10lbs.
- Vision to read printed materials and computer screen.
- Hearing and speech to communicate in person and over the telephone.
- Sit/stand for extended periods of time; constantly use hands and fingers.
- Work with 10-key calculator and computer for extended periods of time.
- Driving, visiting various ECF sites, banking, etc.
