![Cahaba Medical Care Foundation](https://media.trabajo.org/img/noimg.jpg)
Human Resources Assistant
4 weeks ago
Human Resources Assistant
Reports to HR Manager
Background: Cahaba Medical Care Foundation is a community health center providing medical, pharmacy, dental, and behavioral health services to diverse underserved communities in Jefferson, Bibb, Perry, Chilton, and Wilcox counties. We are a Level 3 Patient-Centered Medical Home and Joint Commission accredited organization, committed to increasing integration and coordination of behavioral health and primary care. This is an exciting, fast paced practice with a strong mission and commitment to providing high quality care.
Purpose: Their duties are more than likely to include recruiting, hiring and training new and existing staff, as well as planning programs to improve employee welfare. HR assistants also manage payroll, maintain employee records and ensure the HR department runs smoothly day to day.
Responsibilities and Duties:
As needed and as directed by the HR Director and HR Manager
Organizing, maintaining, and filing paper and digital files and records
Preparing and editing correspondence, reports, and presentations
Assists with other overflow work as directed by the HR Manager
Assisting with managing numerous spreadsheets
Perform administrative duties, such as maintaining employee database and sorting emails for the HR department
Maintain proper records of employee attendance and leaves
Assist HR Manager in policy formulation, hiring and salary administration
Submit online job postings, shortlist candidates and schedule job interviews
Coordinate orientation and training sessions for new employees
Ensure smooth communication with employees and timely resolution to their queries
Provide administrative support to our entire HR department
Serve as a reliable source of information for employees, promptly answering questions regarding payroll and benefits
Assist with recruiting tasks such as reviewing resumes, conducting and scheduling interviews, hiring, and following up with candidates
Schedule and coordinate onboarding assignments and training sessions
Compile and process employee documentation and records, and keep the employee database up to date
Assist the HR manager with formulating policies, procedures, and changes, as well as communicating all updates to employees
Maintain the departmental email account, responding to employee questions and complaints in a timely and professional manner
Track employee attendance, PTO, and leaves, and assist with payroll processing and documentation
Ensure that all employees feel safe and cared for at our company by addressing complaints promptly and professionally
Recruit and hire strong candidates who will positively impact our company, and coordinate the training they need to succeed in their roles
Act as a liaison between the HR department and other employees
Create policies and procedures that enhance our workplace environment
Qualifications
Excellent organizational, interpersonal and communication skills
Familiarity with Google Apps, Microsoft Office
Flexibility and willingness to help with the daily tasks
Ability to be flexible with travel to other CMC locations
Strong attention to detail
Proficiency in administrative duties such as communications, data entry, and record keeping
Enthusiasm for working within a team environment
Tact and professionalism when it comes to handling confidential information and addressing employee concerns
Proficiency with technology, and the ability to pick up new software easily
Travel required on occasion.
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