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Contract Administrator

3 months ago

Atlanta, United States Osmose Utilities Services Full time
Job DescriptionJob DescriptionAbout Osmose

With 90 years of experience, Osmose proudly serves the electric utility and telecommunications industries across the U.S. and Canada, helping enable the delivery of safe, reliable and affordable electricity and communications services to millions of customers nationwide. We are the industry leader in wood and steel structure condition assessment, life-extension and rehabilitation services. Our mission is to accurately inspect and mitigate aging infrastructure in a planned, programmatic manner that minimizes owner costs while maximizing benefits.

Headquartered in Atlanta, Georgia, the Osmose footprint extends throughout the country. Our employees are inspired to perform each and every day by our core values of integrity, customer focus, safety, respect, excellence, flexibility, efficiency and ownership. Our staff and field personnel represent some of the most tenured, well trained, and innovative professionals in the industry.

We are seeking a detail-oriented and organized individual to join our team as a Contract Administrator. The Contract Administrator will be responsible for managing all aspects of the contract lifecycle, from negotiation, proposal creation, execution, and analysis to support organizational objectives. This role requires meticulous attention to detail, strong communication skills, and the ability to work collaboratively with various stakeholders. The ideal candidate will be proactive, collaborative, and able to work effectively in a fast-paced environment. This position offers an exciting opportunity for a detail-oriented individual with strong organizational and communication skills to contribute to the success of our organization.

This position is based out of our downtown Atlanta office with occasional remote work opportunities

Responsibilities

  • Contract Management: Oversee the entire contract lifecycle, from negotiation, proposal creation, execution, and analysis to support organizational objectives.

  • Contract Administration: Maintain accurate and organized records of all proposals, contract documents (i.e., Purchase Orders, Statements of Work, Change Orders, etc.), and contracts, including key dates, milestones, and obligations.

  • Proposal Creation: Coordinating the proposal development process, including gathering requirements, preparing proposal documents, and liaising with internal teams and subject matter experts. Reviewing request for proposal (RFP) documents and developing compliant and competitive proposals. Ensuring proposals are submitted on time and in accordance with customer requirements.

  • Contract Negotiation: Collaborate with internal stakeholders to facilitate the negotiation of favorable terms and conditions for contracts, while not being the primary negotiator.

  • Stakeholder Communication: Serving as the primary point of contact for contract and proposal-related inquiries from internal and external stakeholders. Facilitating communication and collaboration between cross-functional teams, including sales, legal, finance, and operations. Providing guidance and support to stakeholders on contract and proposal-related matters.

  • Relationship Management: Build and maintain strong relationships with internal teams, external partners, and legal counsel. Serve as the primary point of contact for contract related inquiries and facilitate effective communication between parties.

  • Process Improvement: Continuously evaluate and improve contract management processes and procedures. Identify opportunities for automation and efficiency gains to streamline contract administration tasks.

Qualifications
  • Associate or bachelor’s degree in related field and/or proven experience working in contract administration, proposal management, legal compliance, or a related field.
  • Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
  • High level of attention to detail and accuracy, with the ability to manage multiple tasks simultaneously.
  • Proficiency in contract management software and Microsoft Office Suite.
  • Ability to work independently with minimal supervision and collaborate effectively in a team environment.
Benefits

Come grow with us Full-time employees enjoy a comprehensive benefits package that includes:

  • Medical Insurance and Health Savings Account with company contribution
  • Dental, Vision, Life Insurance, STD, LTD, Critical Illness Plan and more
  • 401(k) with excellent company match
  • Paid time off (vacation, sick, floating holidays)

Osmose is an Equal Opportunity employer. EOE M/F/Disabled/Vet

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