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Accounts Payable Clerk/Accounting Assistant

4 months ago

Apache Junction, United States HARTE'S CONTRACTING SERVICES LLC Full time
Job DescriptionJob Description

Harte's Contracting Services is a small but growing construction company looking for someone who will consistently verify their own work and calculations. With a strong attention to detail and accuracy, being reliable, a quick learner, and having good customer service skills are keys to success. This is a great opportunity to grow and learn new skills and be a much needed part of a small, dedicated staff. This position can grow into other areas for the right person with the appropriate abilities.

Duties:

· Maintains all accounts payable: data entry into Quick books, job costing, matches all invoices to purchase orders/estimates.

· Checks and verifies vendor statements. May answer Vendor questions when necessary.

· Prints and files invoices, purchases, all receipts (paper and digital), scans all paper invoices and label appropriately.

· Maintains orderly file systems, file rotations, archiving.

· Prepare jobs for closing and verify accuracy of job costing records.

· Gather and research project information needed to prepare Mechanic’s and Materialmen lien filings.

· Review, request and prepare lien waivers

· Answering phones and emails

· Improve, update and document office procedures and processes.

· Support management as needed in a variety of administrative tasks


Education and Experience

· Minimum of High School or GED Equivalent

· Proficiency in Microsoft Excel, Outlook, PowerPoint, Teams, To-Do, Adobe Acrobat and QuickBooks

· Construction knowledge a plus, but not required. Willingness to learn and shift as our company grows.

· Experienced collaborator and problem-solver. Capable communicator, both oral and written.

· Sense of responsibility for outcomes. Ability to switch tasks quickly and return to prior work.

· Multitasking and time-management skills, with the ability to prioritize tasks


Job Type: Full time 35-40 hours per week M-F

Benefits: Paid Time Off (PTO), Paid Holidays, DPC Health Membership

Pay Range: DOE

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Apache Junction, AZ 85119: Reliably commute or planning to relocate before starting work (Required)