Administrative Asst II

4 weeks ago

Philadelphia, United States Storage Strategies Inc Full time
Job DescriptionJob DescriptionDescription:

SSI is seeking an experienced Administrative Assistant to provide high level administrative support to the Division Manager of a Navy front office responsible for oversight of various branches and departments. This position will permit partial telecommuting (1-2 days per week). Position availability in late summer of 2024.


DUTIES AND RESPONSIBILITIES:

  • Monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations.
  • Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written.
  • Assist and support managers with tasking to include, but not limited to, the development of formal department, division and branch level business correspondence
  • Develop and maintain organizational charts and employee phone directories
  • Assist with records management and office organization tasks
  • Utilize tools such as web-based platforms: SharePoint or Microsoft Teams and non-web-based applications.
  • Provide Abode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media.
  • Tasking includes, but is not limited to, illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites.
  • Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website.
  • Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts.
  • Provide logistical and administrative support for command and department level data calls supporting key metrics.
Requirements:

REQUIRED QUALIFICATIONS:

  • Bachelor's Degree in business, finance or related field.
  • 3 years professional experience.
  • Must be extremely detailed oriented with ability to work independently on tasks.
  • Must have excellent skills in MS Office, Teams, Sharepoint, etc.
  • U.S Citizenship
  • Interim Secret clearance or eligibility to obtain clearance.

DESIRED QUALIFICATIONS:

  • Working knowledge of the Naval Sea System Command, Naval Surface Warfare Center, and Fleet organizations

SSI is a HUBZone small business that provides professional services including systems engineering, information systems integration, and technology management services. SSI offers a generous array of benefits including: Employee Medical, Vision, Dental, and Prescription Drug Insurance Plans, 60% paid premium for dependents. SSI provides Life Insurance, Long Term Disability, and Short-Term Disability benefits at no cost. SSI employees receive 24 paid days off in the first year on board. We also provide Military Leave benefits, a 401(k) Retirement Plan, education assistance, Personal Technology Refresh and Employee Referral bonuses. Positions subject to Service Contract Act (SCA) have benefits provided as required by law.

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