Administrative Assistant III

Summary/Objective:

The Administrative Assistant III position requires a highly collaborative and detail-oriented individual who can adapt to a dynamic work environment. Must be resourceful, an independent thinker, and self-sufficient as well as self-motivated.

Essential Functions:

• Conduct special analytical projects to assist professionals within the department.
  
• Distribute all incoming mail and courier packages.
• Weekly and Monthly data entry using MS Excel.
• Prepare and process purchase order requests for Operations.
• Maintain supply room inventories.
• Manage departmental consumable/replacement parts purchasing within company policies and standards.
• Liaise with vendors and shipping companies.
• Prepare documents and schedule outgoing non-hazmat courier shipments.
• Maintain and update forms, notices, checklists, labels, “Re-Order” sheets, placard stock, filling field orders for production and shipping.
• Assist in maintaining documents related to Manufacturing using M-files electronic document management system.
• Process Lab Material requests and QC Expiry requests.
• Ability to work independently, prioritize effectively, plan, problem-solve, and meet goals.
• Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures.

Other Duties

• Provide on-the-job training and oversee daily tasks for Administrative I / Administrative II.
  
• Maintain Reception area and office equipment (copier, printer fax).
• Ensure IT equipment and all needed supplies are prepared for meetings according to an agreed standard.
• Fields direct calls, voicemails, emails, and direct requests from department managers and employees, as well as employees in other departments. Grant building and facility access to visitors.
• Coordinate and implement general office services such as appointment-setting, records control, and other administrative activities.
  
• Drive Company vehicle to run errands.

Travel Requirements

• Occasional travel between facilities
• Must be 18 or older with a valid WA driver’s license.

Required Education

• Equivalent of the completion of the twelfth grade. Additional specialized or college level course work in secretarial science, office procedures, business administration, or a related field is desirable.

Required Experience/Skills

• Minimum of 3 years of clerical, secretarial, and office administrative support experience including two years of experience at a level comparable to an Administrative Assistant II.
• Proficient at using MS Office.

Preferred Education

• Associate's degree in business or a related field.

Additional Eligibility Requirements

☐ U.S. Passport

☒ Valid Driver’s License (Satisfactory Motor Vehicle Report)

Work Authorization/Security Clearance Requirements

• Completion of a satisfactory background check

Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required of the employee for this job. In addition, duties, responsibilities, and activities may change at any time with or without notice.