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Transfer Credit Evaluation Coordinator
3 months ago
Posted: August 7, 2024
Level: Community College Professional 16, 12-month, tenure track position.
Hours: Full-time, 35 hours per week
Closing Date: The committee will begin review of applications immediately. Applications must be submitted by 5:00pm (EST) on Wednesday, August 21, 2024.
CT State Community College
185 Main Street, New Britain, CT 06051
**This position is not remote**
For more information, please visit the campus website or www.ct.edu/hr/jobs
Connecticut State Community College provides access to academically rigorous and innovative education and training focused on student success. The college supports excellence in teaching and learning, makes data-informed decisions, promotes equity, and advances positive change for the students, communities and industries it serves.
CT State Community College Vision:Connecticut State Community College is recognized for exceptional student success, educational leadership and transformative collaboration with business and industry, government, educational and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.
CT State Community College Equity Statement:Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.
Anticipated Start Date:September 2024
Position Summary:The Transfer Credit Evaluation Coordinator performs a full range of operations and administrative tasks in support of the admission and enrollment of students at CT State Community College. This position provides advising services to prospective students to assist them in enrolling in programs best suited for their academic area of interest. The position also performs outreach tasks to promote the enrollment of transfer, dual enrollment, and international students.
In collaboration with campus partners, this student-centered position will also include maintaining compliance with policies, laws and regulations set by the Board of Regents, CSCC, as well as local, federal, and grant requirements. The Transfer Credit Evaluation Coordinator must demonstrate a commitment to the values of inclusion, equity, and diversity and support the missions of the Office of Student Orientation and Onboarding.
Under the direction of the Associate Director of Transfer Credit Evaluation, the Transfer Credit Evaluation Coordinator is responsible for full range of operations and administrative tasks through effective performance in these essential duties:
- Evaluates transfers of potential applicants, accepted applicants, and currently enrolled students to determine course equivalencies and the appropriate application of those courses clearly indicating students’ pathway to academic program of completion.
- Analyze applicants for admissions including academic transfers and related documents to provide preliminary assessment of applicants’ qualifications; this may include verifying authenticity of transfers, determining acceptability of credits to the college and identifying equivalent courses in the college’s curricula.
- Meet with applicants for admission to determine their career goals and to advise them on appropriate courses for their goals and preparation for transfer.
- Advise applicants individually and in groups on such issues as academic and career opportunities, how to enhance their competencies and general information on transfer, financial aid, and enrollment.
- Scrutinizing of college transfers for authenticity and evaluation of courses for appropriate articulated to equivalent courses and subsequent awarding of transfer credit including – Advance Placement examination, military service credits, credit by examination, and credit for prior learning applicants.
- Communications with students, parents, and guidance counselors on transfer admission requirements and procedures.
- Performs routine outreach prospective students and accepted students regarding preliminary transfer credit evaluation review, transfer credit evaluation status, pre-requisite waivers and overrides.
- Performs a broad range of administrative support duties to facilitate the transfer credit evaluation process such as composting and preparing correspondence to prospective students, accepted students – including transfer, dual enrollment, international, and military students.
- Assist in arranging and organizing on-campus events for visiting grounds such as prospective students, accepted students – including transfer, dual enrollment, international and military applicants to provide admissions transfer information. These assignments include arranging for and scheduling facilities, equipment, and catering.
- Assist with all technology implementation related to transfer credit evaluation needs such as transfer credit evaluation platforms, student information systems such as Banner, reporting’s software, document imaging software as well as any related transfer credit evaluation related software packages.
- Collaborates with key staff, including recruiters, selective admissions personnel, orientation and international student staff, guided pathways advisors, faculty and program coordinators regarding transfer credit evaluation and preliminary transcript reviews.
- Assist with the review and recommendations for further development and maintenance of policies and procedures as it relates to transfer credit evaluation policies.
- Provides college transfer credit evaluation information sessions.
- Provide input and maintain databases of transfer credit evaluation and course equivalencies to support course placement and transferrable course credits of transfer students.
- Assist in student file maintenance – technologies including Hyland OnBase, Hyland Transfer Capture, CRM (Customer Relationship Management) Recruit, Banner, Parchment and other transfer credit platforms.
- Adheres to FERPA (Family Educational Rights and Privacy Act) and other departmental policies, procedures, and regulations. pertaining to student records.
In addition to the accountabilities listed above, the incumbent is required to carry out the essential duties of: Attendance and participation at convocation and commencement ceremonies; Service on assigned committees and task forces; Attendance and participation at committee, staff, informational and professional meetings. These may involve attendance at evening or weekend events.
This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description.
Minimum Qualifications:Bachelor’s degree in an appropriately related field together with one (1) or more years of related experience; or a
combination of education, training and experience which would lead to the competencies required for successful
performance of the position's essential duties.
Incumbents are required to have demonstrated advanced knowledge and abilities in the following:
- Admissions, enrollment, advising, transfer evaluation services and FERPA.
- Navigating federal, and state laws and regulations related to admissions and compliance.
- Knowledge of transfer credit evaluations and course equivalency policies and practices.
- Knowledge of the transition needs of dual enrollment, transfer, international and readmit students.
- Experience working in a higher education institution or similar environment.
Candidates must possess proven ability to effectively work with culturally, linguistically, and ethnically diverse faculty, staff, and students. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.).
Preferred Qualifications:- Experience using a Student Information Systems such as Banner and a Customer Relationship Management (CRM) system.
- Experience using a degree auditing system (such as Degree Works).
Minimum Salary; $63,585 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. The salary will be based on the selected candidate’s qualifications such as education and job-related experience, and internal equity.
We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable.
Application Instructions:To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume.
Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.
For more information or to apply via our website at www.ct.edu/hr/jobs
Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications.
Background Screening:All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.
Continuing Notice of NondiscriminationCSCC does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: John-Paul Chaisson-Cardenas, PhD, MSW, Vice President of Diversity, Equity, and Inclusion, (jchaisson-cardenas@commnet.edu).
CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F
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