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Staff Accountant

5 months ago

West Palm Beach, United States Aligned Solutions Full time
Job DescriptionJob Description

The Staff Accountant will directly report to the Controller and is tasked with preparing and maintaining financial records, asset tracking, account reconciliations, and other financial activities, ensuring a high level of internal and external customer service.

Initially, this role will focus on account reconciliations before expanding into various accounting functions.

Key Responsibilities:

- Manage Accounts Payable and Accounts Receivable, handling customer invoicing, deposits, collections, credit reference inquiries, and addressing customer needs.

- Accurately prepare, enter, and code AR billings, monthly requisitions, and AP payments.

- Resolve outstanding invoice issues promptly.

- Communicate and resolve accounting problems with internal teams and external vendors tactfully.

- Conduct General Ledger reconciliations, including inter-company, assets, AR and AP, and bank account reconciliations.

- Assist Project Management staff with monthly billings preparation and cost transfers on project cost reports.

- Monitor cash flow and track receivables, providing updates to Project Management on paid accounts.

- Calculate, compile, report, and reconcile tax-related payments and GL accounts, including sales and use, excise, and other taxes.

- Process 1099 Forms as needed.

- Support monthly, quarterly, and year-end closing activities as directed.

- Maintain document scanning, filing, and data entry accuracy.

- Provide backup support within the accounting department and cross-train internal personnel.

- Stay updated with industry knowledge through education, professional publications, and networking.

- Complete corporate training relevant to the position and department.

Additional Responsibilities may be assigned as per management's requirements.

Requirements & Qualifications:

- Minimum of 3 years' experience in Staff Accounting.

- Construction Accounting experience is advantageous but not mandatory.

- Proficient in Microsoft Office, particularly Excel Pivot Tables/V-Lookups.

- Knowledge of Sage, Procore, HH2 is a plus.

- Self-motivated with a collaborative team spirit.

- Strong organizational and time management skills.

- Fluency in English (written and verbal).

- Comfortable in fast-paced environments.

- Dependable and proactive with a positive work ethic.

- Effective communication with various stakeholders.

- Ability to follow instructions and solve problems effectively.

- Bachelor's degree in accounting or a related field.