Executive Assistant

2 weeks ago

Saint Helena, United States Meadowood Resort LLC Full time
Job DescriptionJob Description

At Meadowood, gracious hospitality defines the style of service and timeless, natural beauty, the sense of place. A rich company culture inspires staff to achieve the highest service standards in hospitality. Join the Meadowood team and experience the pride and teamwork of working alongside a dedicated team of professionals in a truly beautiful setting.

Position Summary:

The Executive Assistant provides assistance and support to the General Manager, often acting as a liaison with Meadowood guests, members, staff, the Meadowood Leadership Team and the Napa Valley Reserve, by communicating directly and independently with all of the above. The Executive Assistant will be responsible for the management of the General Manager’s office, the Manager on Duty program, Who’s in Charge program and act as a personal assistant to the General Manager as needed.

Major Responsibilities & Work Activities:

General Manager Support

  • Act as the liaison between the General Manager’s Office and Leadership Committee Members, Department Heads and Staff
  • Assist with projects tasks and duties needed to maintain the Executive Office.
  • Arrange and schedule all meetings for the General Manager, maintain his calendar and organize travel arrangements, when necessary, both personal and professional.
  • Set up applicant final interviews prior to candidates being hired.
  • Coordinate General Manager’s Office property functions including, Leadership Committee and Operations meetings and retreats, and any requested special events.
  • Schedule and attend weekly Leadership and Operations Committee meetings, taking and distributing the minutes.
  • Communicate directly with guests, on behalf of the General Manager when needed, via letter, e mail, fax and through telephone calls.
  • Execute the initial processing for all guest amenities including Repeat, VIP, Anniversary, Birthday, Honeymoon and Group VIP guests, including preparation of daily amenity cards & pre-arrival notation in the reservation using Visual One.

Relais & Chateaux /Hotel Trades & Requests

  • Oversee all requests for trade, complimentary stays, or discounts from employees of other hotels as well as from MW staff to other properties.
  • Review requests from other properties, check availability through Reservations Manager.

Personal Characteristics Required:

  • Bilingual, ability to speak Spanish preferred.
  • Organized, intelligent, thoughtful and pro-active
  • Honest and trustworthy, strong values
  • Able to multi-task in a demanding environment
  • Pleasant demeanor, gracious and welcoming
  • Positive attitude
  • Team player
  • Patient, professional and polished
  • Takes pride in being of service
  • Interested in the Napa Valley
  • Knowledgeable of business & social etiquette
  • Polished & professional appearance
  • Ability to build relationships with a diverse range of socioeconomic staff and members.
  • Relies on experience and judgment to plan and accomplish goals.

Experience Required:

  • Administrative experience as an Executive Assistant for 3+ years and work experience in the hospitality industry.
  • Computer savvy with proficiency in Outlook, MS Teams, Excel, Word, etc.

Education, Certifications, Licenses, Registrations:

  • Valid California Drivers license, College Degree desirable

Working Conditions:

  • Standard office environment that involves at times heavy traffic of personnel.
  • Sitting with extended computer use, light lifting of office supplies

Benefits:

  • 401(k) matching
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life Insurance
  • Pet Insurance
  • Employee Meals
  • Dinning Discounts
  • Wine Classes
  • Referral program

Meadowood is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Meadowood is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. Please let us know if you need any assistance or accommodations due to a disability.



  • Executive Assistant

    2 weeks ago

    Saint Helena, United States Meadowood Resort LLC Full time

    At Meadowood, gracious hospitality defines the style of service and timeless, natural beauty, the sense of place. A rich company culture inspires staff to achieve the highest service standards in hospitality. Join the Meadowood team and experience the pride and teamwork of working alongside a dedicated team of professionals in a truly beautiful...

  • Executive Assistant

    1 month ago

    Helena, United States State of Montana Full time

    Executive Assistant The Montana Department of Transportation (MDT) is recruiting for an Executive Assistant. This position performs a variety of executive administrative duties for the Director's Office, the Transportation Commission, and MDT Adminis Executive Assistant, Executive, Transportation, Director, Assistant, Officer, Business Services

  • Executive Assistant

    2 months ago

    Helena, United States State of Montana Full time

    We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships, built on mutual trust and respect. We will chal Executive Assistant, Executive, Assistant, Department Leader, Business Services, Management

  • Executive Assistant

    1 month ago

    Helena, United States Montana Department of Transportation Full time

    May 27, 2024 The Montana Department of Transportation (MDT) is recruiting for an Executive Assistant. This position performs a variety of executive administrative duties for the Director's Office, the Transportation Commission, and MDT Administrative Staff. Responsible for proactively managing event registration, travel arrangements, scheduling, and...

  • Executive Assistant

    4 weeks ago

    Helena, United States Montana Department of Transportation Full time

    May 27, 2024 The Montana Department of Transportation (MDT) is recruiting for an Executive Assistant. This position performs a variety of executive administrative duties for the Director's Office, the Transportation Commission, and MDT Administrative Staff. Responsible for proactively managing event registration, travel arrangements, scheduling, and...

  • Executive Assistant to the President

    1 month ago

    Helena, United States Gpac Full time

    Job DescriptionFull job description Executive Assistant to the President Benefits: Great Work Environment & Company Culture Competitive compensation Medical, Dental, Vision, and 401k Matching Stable Employment - Year Round Life Insurance A local General Contractor is seeking a highly organized, detail-oriented Executive Assistant to support their...

  • Executive Assistant to the President

    4 weeks ago

    Helena, United States Gpac Full time

    Job DescriptionFull job description Executive Assistant to the President Benefits: Great Work Environment & Company Culture Competitive compensation Medical, Dental, Vision, and 401k Matching Stable Employment - Year Round Life Insurance A local General Contractor is seeking a highly organized, detail-oriented Executive Assistant to support their...

  • Executive Assistant

    2 months ago

    Helena, United States State of Montana Full time

    Executive Assistant-(24140562) We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration.Our foundation of success is having effective working relationships, built on mutual trust and respect.We will challenge you to be the best you can be and will work hard to provide a work...

  • Executive Assistant

    4 weeks ago

    Helena, United States State of Montana Full time

    Executive Assistant-(24140562) We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration.Our foundation of success is having effective working relationships, built on mutual trust and respect.We will challenge you to be the best you can be and will work hard to provide a work...

  • Executive Administrative Assistant

    2 months ago

    Helena, United States State of Montana Full time

    Why live in Helena, Montana? * Helena is surrounded by rolling hills and lofty mountains and is tucked below the Continental Divide. * It is a relatively quiet place to call home where small-town living collides with outdoor adventure. * Helena has a rich history and was originally founded as a gold camp during the Montana gold rush. * Learn more about...

  • Executive Administrative Assistant

    4 weeks ago

    Helena, United States State of Montana Full time

    Why live in Helena, Montana? * Helena is surrounded by rolling hills and lofty mountains and is tucked below the Continental Divide. * It is a relatively quiet place to call home where small-town living collides with outdoor adventure. * Helena has a rich history and was originally founded as a gold camp during the Montana gold rush. * Learn more about...

  • Executive Assistant

    1 month ago

    Saint Louis, United States Hoffmann Brothers Full time

    Executive Assistant About Us: At Hoffmann Brothers, we believe in the power of empathy, friendliness, and proactive action. As a leading Home Service Provider, we strive to create an environment where every member of our team is empowered to take initiative and go above and beyond to achieve success. We're looking for an exceptional Executive Assistant who...

  • Executive Assistant

    1 month ago

    Saint Paul, United States Kelly Services, Inc. Full time

    At Kelly, were passionate about helping you find a job that works for you. How about this one? Were seeking an Executive Assistant to work at a prominent healthcare provider in St Paul, MN. With us, its all about finding the job thats just right Executive Assistant, Executive, Assistant, Healthcare, Business Services, Staffing

  • Executive Assistant

    2 weeks ago

    Saint Petersburg, United States The Florida Holocaust Museum Full time

    **ABOUT THE MUSEUM**: **ABOUT THE POSITION**: A full-time executive professional to coordinate and facilitate the complex tasks of the Executive office. Reporting to the Executive Director. **DUTIES & RESPONSIBILITIES**: Assistant to the Executive Director: - Manages and assess daily needs and priorities of the Executive Director, including complex...

  • Executive Assistant

    1 month ago

    Saint Louis, United States McCarthy Building Companies, Inc. Full time

    Job Opportunities Executive Assistant Administrative - St. Louis, Missouri McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams...

  • Executive Assistant

    4 weeks ago

    Saint Louis, United States McCarthy Building Companies, Inc. Full time

    Job Opportunities Executive Assistant Administrative - St. Louis, Missouri McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams...

  • Executive Assistant

    2 weeks ago

    Saint Paul, United States Ecolab Full time

    *6+ month contract, with possibility of converting to a permanent hire or extension, based upon performanceEcolab is seeking an experienced, professional and dynamic Executive Assistant to provide support to the 2-3 Global Institutional leaders. This position will perform standard and advanced executive assistant duties including handling highly confidential...

  • Executive Assistant

    4 weeks ago

    Saint Paul, Minnesota, United States Allina Health Full time

    Number of Job Openings Available:1Date Posted:May 29, 2024Department: Operations AdministrationShift:Day (United States of America)Shift Length:8 hour shiftHours Per Week:40Union Contract:Non-UnionWeekend Rotation: NoneJob Summary:Provide experienced administrative support at the executive level. Duties are broad and varied, complex and confidential. Provide...

  • Executive Assistant

    1 month ago

    Saint Paul, United States Allina Health Full time

    Number of Job Openings Available: 1 Date Posted: May 29, 2024 Department: 34000600 Operations Administration Shift: Day (United States of America) Shift Length: 8 hour shift Hours Per Week: 40 Union Contract: Non-Union Weekend Rotation: None Job Summary: Provide experienced administrative support at the executive level. Duties are broad and varied, complex...

  • Executive Assistant

    4 weeks ago

    Saint Paul, United States Allina Health Full time

    Number of Job Openings Available: 1 Date Posted: May 29, 2024 Department: 34000600 Operations Administration Shift: Day (United States of America) Shift Length: 8 hour shift Hours Per Week: 40 Union Contract: Non-Union Weekend Rotation: None Job Summary: Provide experienced administrative support at the executive level. Duties are broad and varied, complex...