Documentation Specialist Senior

1 month ago

San Ramon, United States SEDAA Full time
Job DescriptionJob DescriptionLocation: Oakland, CA (Hybrid - mostly remote with possibility to be on-site if there is a need at the Oakland, CA)


Description:
LOOKING FOR CANDIDATES LOCAL TO BAY AREA/WORK LOCATION. ASSIGNMENT IS HYBRID BUT COULD POTENTIALLY BECOME FULL-TIME ON-SITE. THERE IS NO SET TIME/NEED TO BE IN OFFICE AT THIS TIME BUT AS NEEDED PER MANAGER REQUEST.

THINGS LOOKING FOR:
Confirmed Key skills include actual word processing, law firm experience, significant processing skills.
Manager really needs a candidate with solid MS Word skills and experience. The Word Processing component is the piece we really need to find support for. Work experience should show this on resume.

LAW DOCUMENT PROCESSOR JOB DESCRIPTION:
Knowledge, Skills and Abilities
  • Knowledge and understanding of pleading formatting requirements within the State of California
  • Ability to collaborate within a team environment
  • Organizational and interpersonal skills
  • Oral and written communication skills
  • Proficiency with document management applications and software (e.g.; Adobe Acrobat, MacPac, Litera Create, SharePoint, etc.)
  • Proficiency with Microsoft Office applications (Word, Excel, Access, PowerPoint, Teams and Outlook), databases, and information systems
  • Proficiency with editing and applying MS Word styles
  • Knowledge and understanding with document file transfer and conversion
  • Ability to provide resolutions to the transfer and conversion of corrupted document files
  • Time management, multi-tasking, and deadline-oriented skills
  • Research and prioritization skills
  • Knowledge and understanding with document management, conversion, and processing systems
  • Creativity and innovation skills
Job Responsibilities
  • Generates service rosters and mailing labels from the California Public Utilities Commission (CPUC) and Federal Energy Regulatory Commission (FERC)
  • Establishes and edits briefs, pleadings, memorandums, and correspondence
  • Generates tables of contents
  • Troubleshoots, evaluates, and formats corrupted documents
  • Preflights and repairs documents for compliance with Portable Document Format (PDF/A) standards of digital preservation
  • Edit spreadsheets, presentations, charts, drawings, graphics, and reports
  • Reviews and resolves the formatting of corrupted documents to ensure proper and complete transfer, conversion, and compliance with PDF/A standards
  • Ensures all documents are timely, appropriately, accurately, and completely formatted, converted, transferred, and within compliance of PDF/A standards
  • Be a team player
Document Processor should be highly proficient with Microsoft Word 2013. The Document Processor is responsible for:
  1. formatting regulatory documents (primarily testimony) in Microsoft Word 2013 using standardized templates;
  2. using Excel 2013 to copy tables, etc., into Word documents;
  3. adding page numbers in documents using Acrobat Adobe PRO XI; and (4) proofing work for correct styles, formatting, spelling and punctuation.
Bachelors Degree with 5-7 years of relevant experience.

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