Accounts Receivable Clerk

4 weeks ago

Houston, United States Foundation Automotive Corp Full time
Job DescriptionJob Description

Foundation Automotive is seeking an Accounts Receivable Clerk at its corporate office to manage the account receivables process. In this position, you will be responsible for tracking and processing payments from customers and maintaining accurate financial records.

Why Foundation Automotive?

  • Personal Automotive Discounts at all of our participating dealership partners
  • Full Medical, Dental, Vision, Life Insurance & 401K Benefit Options
  • Employee Appreciation Events and a family-oriented and people-first culture
  • FSA & HSA Accounts Available
  • Company-sponsored lunches
  • Travel Assistance and Insurance

Responsibilities:

  • Reconciles and deposits service and parts receipts, including charge cards, daily.
  • Receipts all monies received from vehicle sales, checks for money due, and provides drafts for dealer signature.
  • Enters finalized cash receipts and updated accounts receivable ledger by customer.
  • Files all cash receipt records, check stubs, and bank receipts.
  • Prepares cash deposits and fills out the cash control sheet daily.
  • Reconciles statements and follows up collections as necessary.
  • Prepares accounts receivable statements monthly.
  • Performs background checks on credit applications. Gives approvals for current charges.
  • Process daily credit card deposits.
  • Research and processes chargebacks, returns, and bad checks.
  • Pulls original vehicle invoices for payoff by office manager.
  • Passes trade payoffs to the office manager.
  • Answers accounts receivable phone calls and follows up on inquiries.
  • Updates customers' account information.
  • Maintains a monthly holdback list for the office manager.
  • Input new vehicles into the computer system as directed by the office manager.
  • Reports sold units through the factory reporting system. Maintains accurate delivery records.
  • Posts fuel credits daily and reconciles the fuel schedule.
  • Cross-trains others for this position as directed by management.
  • Fills in for other administrative positions as needed and directed by management.
  • Other duties as assigned.

Qualifications:

  • High school diploma or equivalent; Associate degree in accounting or related field preferred.
  • Proven experience as an accounts receivable clerk or in a similar role, preferably within the automotive industry.
  • Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
  • Strong attention to detail, data entry accuracy, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Ability to work both independently and collaboratively in a team.
  • Knowledge of accounting principles and practices.
  • Familiarity with automotive industry payment processes and customer relationships is a plus.
  • Dealertrack Experience

Who We Are: Foundation Automotive is a growing automotive group with thirty-three stores across the United States. Our vision is to be the North American benchmark for top-tier automotive solutions and a company of trust, excellence, and innovation for our customers and employees – our mission is to provide modern automotive solutions across North America. We enrich the lives of our customers and employees by putting our Core Values first and are in the business of helping people succeed.

Our brands share a common vision that allows us to drive forward Employee Empowerment, Customer Satisfaction, Teamwork, Honesty and Integrity, Innovation, and Continuous Improvement.

Together, we are Foundation Automotive.

Additionally, Foundation Automotive has assembled an all-star executive management team that has a shared vision of a people-first-oriented culture. As an organization that values integrity and doing what is right, you can rest assured that we can be held accountable for your success as well as delivering on a progressive open-door policy.

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