Staff Accountant and Contract Administrator

1 week ago

Arkansas County, United States Abidi Solutions Full time
Job DescriptionJob Description

Designation: Staff Accountant and Contract Administrator

Duration: Full Time

Salary : $60.3K/yr

Location: Anchorage, AK

About the job

Title: STAFF ACCOUNTANT AND CONTRACT ADMINISTRATOR


Job Summary

The Contract Administrator is an EXEMPT position that assists with accounting and project management administrative duties. This position oversees and performs administrative functions concerned with a project and assists with contract compliance and cost control.


ESSENTIAL DUTIES AND RESPONSIBILITIES

ACCOUNTING

Responsible for maintaining and reconciling general ledger (GL) entries in accordance with GAAP standards and ensuring accuracy of all assigned ledgers

Utilizes internal reports and other project documents to assist with monthly billings to owner

Review, evaluate, and enter monthly billings and payments in Sage

Receive and enter project cash receipts to ensure accurate accounting of all project related costs

Review subcontractor and supplier invoice for completeness, accuracy, and timely submission

Ensure timely payments to subcontractors on receipt of required documents and payment for all completed work

Prepare subcontractor pay application template and distribute to subcontractors with detailed instructions

Review weekly payroll processing batches for internal controls

Perform other administrative duties as needed, to include but not limited to, answering inbound telephone calls, route calls as needed, cross train with accounting technician and accounts payable, etc.


CONTRACT ADMISTRATOR:

Provides direct support to project managers by preparing various project and accounting related documents throughout the project life cycle

Responsible for reviewing, verifying and entering project budgets in Job Cost for numerous projects and assisting with completing contract reviews prior to execution

Creates new projects, new cost codes, and other required administrative data entry responsibilities as requested by project managers

Record subcontract commitments to all applicable projects

Ensure subcontractor compliance by maintaining, tracking and updating required licenses and applicable insurance

Prepare monthly Job Status Report template, related Project Forecast templates, and ensure timely delivery to all project managers

Order project insurance certificates and builder's risk

Assist with project union agreements

Attend and participate, as needed, in all project review meetings and create physical and digital files for all projects

Required Skills and Abilities

Excellent verbal and written communication skills

Ability to multi-task and prioritize to meet tight deadlines

Ability to read, interpret and apply rules, regulations, policies and procedures within a heavily regulated industry

Ability to apply strong analytical and problem-solving skills to complex situations and positively affect overall outcomes

Strong attention to detail and ability to proofread own work

Proficient with Microsoft Office Suite or related software to include Teams


Education and Experience

REQUIRED

Associate Degree in General Studies, Business Administration, or Accounting; may substitute experience for education

2 years of construction industry or project management specialist related experience

2 years of accounting experience

2 years experience with Docusign, ProCore, Sage 300, or similar software


PREFERRED

Bachelors Degree in Business Administration, Finance, or Accounting; may substitute experience for education

3+ years of construction industry or project management specialist related experience

3+ years accounting experience

3+ years experience using Docusign, ProCore, Sage 300, or similar software


Physical Demands

Prolonged periods of sitting at a desk and working on a computer

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