Purchasing Coordinator

2 weeks ago


Dallas, United States Vidalta Property Management Full time
Job DescriptionJob DescriptionDescription:

Position Summary

The Purchasing Coordinator is responsible for organizing and supervising purchasing efforts for the Company; coordinating daily activities in purchases for day to day operations and capital expenditure projects; administering contracts throughout their life cycle; ensuring compliance and performing strategic procurement activities and negotiations to ensure the Company can achieve best pricing and quality of services and products.

Responsibilities

  • Coordinate the procurement process for both competitive bidding and competitive negotiations, and assists departments, and purchasing staff with process compliance.
  • Source and identify quality suppliers for all goods and services required.
  • Annual bidding for key services and products used regularly in the site operations and repositioning efforts.
  • Pricing and commercial conditions negotiation for different agreements
  • Prepares procurement documents (i.e., RFPs, RFQs, Contracts, Amendments, Renewals, etc.)
  • Facilitates, coordinates, and participates in the evaluation of proposals and in negotiations with vendors.
  • Reviews and modifies, as needed, specifications, purchase orders, contracts, change orders and related documents.
  • Follow supply chain and market conditions to ensure suppliers maintain proper stock for critical goods.
  • Communicate with vendors by phone and/or email to follow up on as well as educate internal parties regarding order status.
  • Communicates verbally and in writing with management, co-workers, other entities, vendors, contractors, the general public and suppliers to establish and maintain effective working relationships.
  • In coordination with purchasing party, develop scope of work for specific projects.
  • Prepare and update system shopping catalogs to facilitate on-site operations.
  • Provide support throughout the contracting process, as well as coordinating of contracts post-execution.
  • Provide general department support and other duties as assigned.
  • Document and communicate relevant procurement process.

Key Performance Indicators

  • Vendor compliance
  • Procurement process compliance
  • Supplier availability
  • Cost Reductions
  • Purchase order cycle time
Requirements:

Qualifications

  • College degree, preferably Business Administration
  • Well organized with attention to detail
  • At least four years of experience in procurement
  • Strong organization skills and excellent verbal and written communication skills
  • Results-driven
  • Excellent analytical thinking and problem-solving capabilities
  • Proficient with Microsoft Office Suite (including Microsoft Excel, Outlook and Teams) required Ability to work in a fast-paced environment with changing deadlines.
  • Engaged and collaborative team player with high energy and strong
  • Proficient in English
  • Ability to travel to the USA



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