Administrative and Accounting Coordinator

WHO WE ARE

Mate, LLC is a Corporate Events Production company. We are also dedicated to the Personalization of Promotional Materials and Merchandising.

SUMMARY OF RESPONSIBILITIES

Provide high quality administrative support to the management team, accounting and internal operations, special projects and assignments. Perform a variety of administrative tasks including be responsible of the reception and greet customers.

ESSENTIAL FUNCTIONS

• Responsible for the administration of the cash records, accounts receivable, and accounts payable ledgers. This includes maintain updated journal entries.
• Purchases supplies and promotional materials as necessary.
• Develops and maintains updated inventory databases for supplies and promotional materials used.
• Perform administrative support tasks, such as proofreading and transcribing information.
• Supports the quoting process for potential and actual clients. This includes, contacting the customer, making a need’s assessment and creating/presenting a quote to the customer.
• Assist the management team in the preparation of reports and/or proposals.
• Answer phone and email messages accurately and promptly, using the phone system, and computer.
• Handle back up administrative work for various departments including assisting with special projects as needed.
• Type correspondence, reports and presentations accurately and timely using Microsoft Word, Microsoft Excel, power point among others.
• Other administrative tasks.

WORKING CONDITIONS

• Involves in-office work, performing various tasks concurrently.
• Occasional overtime hours required.

JOB QUALIFICATIONS

• Bachelor’s degree in accounting, office administration or equivalent in education and experience.
• One (1) year of experience in a similar role.
• One (1) year of experience working with journal entries, accounts payable and/or accounts receivable.
• Fully Bilingual (Spanish and English) preferred.
• Excellent written and oral communication skills;
• Ability to perform several tasks concurrently with ease and professionalism.
• Computer literate in Microsoft Office applications such as Word, Excel, and PowerPoint.

Equal Opportunity Employer