Part-Time Assistant Property Manager

2 weeks ago

Omaha, United States NP Dodge Company Full time
Job DescriptionJob Description

Division Summary: NP Dodge Management company specializes in the management of multifamily and commercial real estate, representing over 4,000 residential homes and 2.5 million sq. ft. of medical, office, retail and storage facilities across Nebraska and Iowa. With a legacy reaching back to 1855 — NP Dodge is known for our professionalism and time-tested management strategies that combine old-fashioned customer service with the latest technology.

Job Summary: The Part-Time Assistant Property Manager-Storage Facilities works under the supervision of the Regional Manager and is responsible for the day-to-day operations of an individual storage facility while building an effective staff team that can meet and/or exceed ownership goals and objectives. The Assistant Property Manager shall have intimate knowledge of all Company policies and procedures and be responsible for implementing and monitoring same.

Essential Functions:

  • General
    1. Assume full responsibility for achieving Owners’ goals within the parameters of the approved property budget.
    2. Assuming full responsibility for professional but friendly communications with tenants, with periodic follow up after move-in and prior to renewal to develop Tenant satisfaction and goodwill
    3. Keep the management office open during agreed upon times, responding to all emergency calls, regardless of hour.
    4. Maintain a satisfactory level of occupancy with 100% rented as the goal.
    5. Assume full responsibility for supervising site staff.
    6. Assume full responsibility for handling or supervising preparation of all new rental documents.
    7. Assume full responsibility for rental collection, bank deposits, petty cash fund, and credit cards
  • Operations
    1. Developing schedules for maintenance, grounds and housekeeping work, and supervising such activity. This includes frequent inspection of grounds, trash receptacles, parking lots, vacant units and all common areas.
    2. Take requests for service or repairs, on forms provided
    3. Billing and collecting damage charges from tenants
    4. Assign work orders to Service personnel, and following up on these assignments
    5. Supervise all service contracts or arrangements with service companies and suppliers, and keep Regional Manager informed if there are changes needed
    6. Inspection of service contract work prior to payment
    7. Keep a maintenance file on all service and repair work done
    8. Supervise the purchasing of necessary materials and supplies
    9. Maintain an inventory of all equipment and furniture including lawn service equipment, tools and office furniture
    10. Conduct an annual inspection of grounds, units, and maintenance buildings, for repairs, preventive maintenance, and housekeeping evaluation
    11. Scheduling and supervising all preventive maintenance work
  • Administrative
    1. Training employees
    2. Motivating employees
    3. Upholding performance standards, as set forth in job descriptions

Education/Experience/Qualifications:

  • Have a high school diploma along with a minimum of 1-year proven management experience
  • Must have a working knowledge of personnel, accounting, leasing, maintenance, and resident retention policies and programs
  • Must represent the company in its relations with residents, employees, and local vendors and reflect the attitudes, policies and general personality of the company
  • Detail-oriented, organized, and capable of multitasking in a fast-paced environment.

Required Skills / Abilities:

  • Be able to work under stressful conditions and balance multiple commitments.
  • Understand budget and fiscal responsibility based on specific community needs and available funds
  • Demonstrate the ability to be self-driven, results-oriented with a positive outlook and a clear focus on high quality and business profit
  • Be a forward planner who critically assesses self-performance and accepts direction from superiors
  • Excellent communication, negotiation, and interpersonal skills.
  • Proficiency with Microsoft Office – Outlook, Excel, Word, and PowerPoint.
  • Attention to detail without sacrificing larger objectives.
  • Communication (written, verbal, and visual) and interpersonal skills; ability to assemble, motivate, and lead teams to meet objectives

Special Demands/Physical Requirements: includes small amounts of lifting, twisting, bending, sitting, standing, keyboarding, driving, noise, indoor/outdoor etc. Requires sitting or standing at a desk for long periods of time indoors. Eye and hand coordination for viewing of monitor screen and multiple reports along with high volume of keyboard use. Driving to properties for audits and attending training seminars. This position may require occasional evening or weekend work, as well as travel between properties.

EEO / AAP Statement: NP Dodge Company is an equal opportunity employer and provides equal employment and advancement opportunities to all people without regard to race, color, religion, sex, national origin, age, marital status, political beliefs, disability, or history if disability (except where physical or mental abilities are a bona fide occupational qualification) and to promote the full realization of this policy.


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