Lease and Yardi Administrator

2 months ago

Nashville, United States AJ Operations Full time
Job DescriptionJob Description

Department: Adventurous Journeys Operations

Location: Nashville, TN (in-office)


ABOUT AJ OPERATIONS


An extension of AJ Capital Partners ("AJCP") founded in 2008, Adventurous Journeys Operations ("AJ Operations") is the in-house management company for AJCP's hospitality, office, residential, entertainment, and retail assets. By leveraging resources across the company, AJ Operations expands upon AJCP's vertically integrated development approach and is responsible for driving operating performance and guest experience through the alignment of branding, real estate, and property operations. Projects managed by AJ Operations include Chief's, an entertainment venue in partnership with Eric Church on Broadway in Nashville, Memoir Residential, a multifamily platform initially launching in Portland, Nashville, and New Orleans, and Hotel 1928 in Waco, TX in partnership with Magnolia by Chip and Joanna Gaines, as well as many other exciting commercial, retail, hospitality, and F&B ventures. AJ Operations will also manage 500,000 square feet of office space and 250,000 square feet of retail upon completion of AJCP's mixed-use project in Wedgewood-Houston Nashville.


ABOUT THE ROLE


The Lease and Yardi Administrator will assist in managing the financial facets of AJCP's commercial and retail portfolio in Nashville, in addition to overseeing Yardi administration for the three Memoir Residential multifamily communities, by completing accounting and bookkeeping tasks, preparing monthly close-out and financial reports, processing invoices for payment, collecting rent, fees, and other payments, completing bank deposits, and account reconciliations, and using Yardi to record, track, and report on all financial workings of the portfolio. This person will also support the VP, Property Management by occasionally acting as backup for events or tenant relations when needed.


WHAT YOU WILL DO


  • Administrative support for property financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, procurement to pay, annual property budgets, Yardi, contract preparation, financial reports, and other Accounts Payable and Accounts Receivable duties.
  • Read and interpret leases and complete abstracts to ensure accuracy of lease accounting for financial reporting
  • Maintain database of lease information and abstracts, including tenant information, amendments, relocations, expirations, and rent information
  • Review and post tenant billing adjustments to tenant accounts
  • Track and work with leasing and property management teams to obtain required documentation such as delivery letters, rent commencement notices, and permit approval dates
  • Interface with and respond to requests from internal departments, such as Accounting, Finance, Leasing, Marketing, and Asset Management on tenant/property information requests
  • Provide support in the fiscal management of properties, such as maintenance of A/R and A/P, including coding invoices, operating expense control, and preparing budgets and financial reports
  • Provide support with operations issues such as tenant transitions, managing utilities, processing of assignments, collection of tenant sales data, and/or collections
  • Assist in maintaining good relationships with tenants and vendors
  • Support marketing events, promotions, sponsorships, and collateral management. Liaise between in-bound event requests and internal team members to ensure efficient communication and successful execution
  • Serve as backup manager on duty for on-site event management including coordination and presence at tenant related events and programming
  • Operate Yardi and complete transactions by entering all required fields correctly and by completing updates and back-ups to ensure the integrity of the system
  • Support tenant onboarding process and develop strong relationships with existing and future tenants
  • Assist with development and maintenance of tenant handbooks, tenant anniversaries, holiday gifts, events, quarterly newsletters, and training meetings or programs for tenants
  • Ensure Certificates of Insurance for tenants and vendors are current
  • Ensure that above standard tenant billbacks for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner
  • Identify and prioritize operational initiatives that can improve quality of operations and decrease costs

YOUR QUALIFICATIONS


Required

  • 5+ years of relevant experience in commercial real estate, property management, or accounting
  • Expert knowledge of Yardi and common Yardi commercial and multifamily modules
  • Proficient in Microsoft Office
  • Meticulous attention to detail and the highest standards for accuracy, timeliness, and precision
  • Ability to clearly and effectively communicate with tenants, vendors, subcontractors, and internal teams regarding property management issues
  • Strong initiative and customer service orientation, with a hospitality mindset and eagerness to engage directly with tenants and other stakeholders
  • Critical thinker who takes the lead in solving complex problems
  • Strong work ethic with a desire to learn in areas outside of comfort zone
  • Ability to read, comprehend, and interpret standard to moderately complex documents



Preferred

  • Bachelor's degree
  • Previous experience in analyzing and negotiating vendor agreements and commercial leases
  • Experience with rapidly growing companies or setting up new operations
  • Strong knowledge of finance and operations

Equal Employment Opportunity:

AJ Operations is an equal employment opportunity employer and complies with all applicable laws prohibiting discrimination based on race, color, creed, religion, sex, age, national origin or ancestry, physical, medical or mental disability or condition (including, without limitation, HIV and AIDS), developmental disability, handicap, denial of family and medical care leave, denial of pregnancy leave, domestic partner status, status as a victim of sexual or domestic violence (or familial relationship to such victim), veteran status, marital status, sexual orientation, arrest records, citizenship status, criminal history that has been expunged, unfavorable discharge from the military, or any other basis protected by federal, state or local laws.

  • Lease and Yardi Administrator

    1 month ago

    Nashville, United States AJ Operations Full time

    Department: Adventurous Journeys Operations Location: Nashville, TN (in-office)ABOUT AJ OPERATIONSAn extension of AJ Capital Partners ("AJCP") founded in 2008, Adventurous Journeys Operations ("AJ Operations") is the in-house management company for AJCP's hospitality, office, residential, entertainment, and retail assets. By leveraging resources across the...

  • Yardi and Lease Management Specialist

    7 minutes ago

    Nashville, Tennessee, United States AJ Operations Full time

    Job OverviewDepartment: Adventurous Journeys OperationsLocation: Nashville, TN (in-office)ABOUT AJ OPERATIONSAJ Operations serves as the internal management entity for AJ Capital Partners, overseeing a diverse portfolio that includes hospitality, office, residential, entertainment, and retail properties. Our mission is to enhance operational performance and...

  • Yardi and Lease Management Specialist

    1 hour ago

    Nashville, Tennessee, United States AJ Operations Full time

    Job OverviewDepartment: Adventurous Journeys OperationsLocation: Nashville, TN (in-office)ABOUT AJ OPERATIONSAdventurous Journeys Operations serves as the internal management entity for AJ Capital Partners, focusing on a diverse range of assets including hospitality, office, residential, entertainment, and retail sectors. Our mission is to enhance...

  • Leasing Agent

    1 month ago

    Nashville, United States Ascend Full time

    Job DescriptionJob DescriptionAscend Talent Solutions Job Description - Leasing AgentOur client is a major property management company. This role is working on a luxury lease-up work/live/play development in Nashville.Job Description: As an effective Leasing Agent, you have a great eye for detail and excellent customer service skills. You will be responsible...

  • Leasing Agent

    1 month ago

    Nashville, United States Ascend Full time

    Job DescriptionJob DescriptionAscend Talent Solutions Job Description - Leasing AgentOur client is a major property management company. This role is working on a luxury lease-up work/live/play development in Nashville.Job Description: As an effective Leasing Agent, you have a great eye for detail and excellent customer service skills. You will be responsible...

  • Leasing Agent

    2 days ago

    Nashville, United States Dahl Consulting Full time

    Join a company where you can challenge yourself personally and professionally! Dahl Consulting is currently partnering with a leading property management company. We work one-on-one with great candidates to help connect them with employment opportunities. This company is hiring a Leasing Agent for a contract role! Interested? Get more details below!Worksite...

  • Leasing Agent

    2 weeks ago

    Nashville, United States Dahl Consulting Full time $18

    Job DescriptionJob DescriptionJoin a company where you can challenge yourself personally and professionally! Dahl Consulting is currently partnering with a leading property management company. We work one-on-one with great candidates to help connect them with employment opportunities. This company is hiring a Leasing Agent for a contract role! Interested?...

  • Leasing Agent

    2 weeks ago

    Nashville, United States Dahl Consulting Full time $18

    Job DescriptionJob DescriptionJoin a company where you can challenge yourself personally and professionally! Dahl Consulting is currently partnering with a leading property management company. We work one-on-one with great candidates to help connect them with employment opportunities. This company is hiring a Leasing Agent for a contract role! Interested?...

  • Leasing Consultant

    3 months ago

    Nashville, United States Gallery Residential Full time

    Position Summary: The Marketing Representative is responsible for coordinating the community's marketing, leasing, and renewal strategies to achieve occupancy, revenue, and resident retention goals by performing all activities related to leasing to new residents, providing resident satisfaction throughout the term of the lease, and securing resident lease...

  • Leasing Consultant

    2 months ago

    Nashville, United States Gallery Residential Full time

    Job DescriptionJob DescriptionPosition Summary: The Marketing Representative is responsible for coordinating the community’s marketing, leasing, and renewal strategies to achieve occupancy, revenue, and resident retention goals by performing all activities related to leasing to new residents, providing resident satisfaction throughout the term of the...

  • Leasing Consultant

    3 months ago

    Nashville, United States Gallery Residential Full time

    Job DescriptionJob DescriptionPosition Summary: The Marketing Representative is responsible for coordinating the community’s marketing, leasing, and renewal strategies to achieve occupancy, revenue, and resident retention goals by performing all activities related to leasing to new residents, providing resident satisfaction throughout the term of the...

  • Apartment Leasing Consultant

    6 days ago

    Nashville, Tennessee, United States Southern Land Company Full time

    Job OverviewPosition SummarySouthern Land Company is in search of an Apartment Leasing Consultant to become a part of their dedicated team. The ideal candidate should possess a vibrant personality, a passion for customer service, and a proactive approach to leasing. Key responsibilities involve supporting the Community Manager in leasing activities and...

  • Leasing Consultant

    1 day ago

    Nashville, United States Westdale Asset Management Full time $19 - $20

    Job DescriptionJob DescriptionRate: $19.00 - $20.00 per hour (Hourly non-exempt position)***Monthly new lease AND renewal bonuses are paid in addition to base pay.*** Are you a sales and customer service superstar? Then we have an exciting opportunity for you on our leasing team at our 258-unit apartment community in the charming Crieve Hall neighborhood in...

  • Property Leasing Specialist

    5 days ago

    Nashville, Tennessee, United States Sandalwood Management Full time

    Sandalwood Management is in search of a dedicated Property Leasing Specialist to join our leasing team at an apartment community. As the initial point of contact for our residents and prospective tenants, it is crucial that our leasing specialist embodies exceptional customer service skills. This role demands effective communication with residents, potential...

  • Apartment Leasing Specialist

    5 days ago

    Nashville, Tennessee, United States Sandalwood Management, Inc. Full time

    Join Our Team as an Apartment Leasing Specialist at Sandalwood ManagementSandalwood Management is actively seeking a dedicated full-time Apartment Leasing Specialist to enhance our leasing office team.As a key representative of our community, we are looking for an individual who appreciates the significance of delivering exceptional customer service to both...

  • Lease-Up Leasing Consultant

    3 months ago

    Nashville, United States Mill Creek Residential Full time

    Welcome to Mill Creek! We’re glad you’re here! At Mill Creek Residential we are committed to building a diverse, equitable and inclusive workplace where our associates can grow and bring their whole selves to work. This starts with our recruiting and hiring process.Studies have shown that women and people of color are less likely to apply to jobs unless...

  • Leasing Professional

    2 months ago

    Nashville, United States Drucker and Falk, LLC Full time

    Job DescriptionCHIMNEY TOPOccasional weekend required Bring your exhilarating sales experience and be part of our family,  Drucker + Falk is a family owned and operated “Best in Class” real estate management company. If you are looking for a challenging and rewarding career and not just a job, our family invites you to be part of our future.Essential...

  • Leasing Professional

    1 month ago

    Nashville, United States Drucker and Falk, LLC Full time

    Job DescriptionJob DescriptionCompany DescriptionDrucker + Falk is a performance driven real estate services and investment firm with an 80-year history of delivering optimal asset value to our clients. We specialize in third party multifamily and commercial management, brokerage, investment sponsorship, asset development and construction...

  • Apartment Leasing Consultant

    6 days ago

    Nashville, Tennessee, United States Drucker and Falk, LLC Full time

    Job OverviewDrucker + Falk, LLCWeekend availability may be necessaryJoin our dynamic team and leverage your exceptional sales skills in a rewarding career with Drucker + Falk, a family-owned and operated leader in real estate management. We are looking for dedicated individuals who seek a fulfilling career path rather than just a job.Key...

  • Property Leasing Consultant

    6 days ago

    Nashville, Tennessee, United States Drucker and Falk, LLC Full time

    Job OverviewDrucker + Falk, LLCWeekend availability may be necessaryJoin our dynamic team and leverage your exceptional sales expertise at Drucker + Falk, a family-owned and operated premier real estate management firm. If you seek a fulfilling and challenging career rather than just a job, we welcome you to contribute to our vision.Key...