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Accounts Payable Specialist

4 months ago

Honolulu, United States Honolulu Cookie Company Full time
Job DescriptionJob Description

SUMMARY: Reviews, documents, verifies, and maintains invoices for accuracy and completeness. Maintains working relationship with vendors/suppliers, ensuring accurate, legitimate and on time payments.

DUTIES AND RESPONSIBILITIES:

  • Adhere to and exemplify behaviors aligned with company core values.

o Ho’ohana: We work with Passion & Purpose o Pono: We Choose to Do What is Right o Laulima: We Work Together o Mālama: We Care o Kuleana: We Take Ownership & Responsibility

  • Fosters a sense of teamwork and collaboration by supporting an employee culture that is aligned with HCC values and operating principles. Ensures all employees are treated consistently, fairly, ethically, and respectfully
  • Receive and verify invoices against receiving documents for goods and services daily
  • Verify charges and obtain approval, understanding the nature of the purchase before entering into Sage 500
  • Properly code and allocate invoices to applicable profit/cost center in Sage 500
  • Process payments according to payment terms and utilize discount potential (if available) and avoid late fees
  • Maintain a filing system for all accounts payable related documents including invoices, back- ups, statements, etc.
  • Maintain all vendor contracts and track rate changes, contract expirations, and other related information
  • Process various corporate credit card expenses
  • Reconcile AP Aging Report for month ending closing
  • Request and keep track vendors’ W-9 forms for tax purposes; and update correct vendor information in Sage 500
  • Process inventory related invoices including reconciling open POs against receiving docs and invoices if assigned.
  • Conduct research to reconcile discrepancies and respond to various inquiries from vendors and inter-department personnel
  • Review vendor statements and rent statements for possible adjustments and payments
  • Process year-end 1099 reporting and special projects when needed • Other duties and projects as assigned by supervisor
  • EDUCATION/EXPERIENCE:
  • Associate or bachelor’s degree in accounting preferred, but not required
  • 1-2 year’s relevant experience required
  • Proficient in MS Office programs, strong excel skills
  • Sage 500 experience a plus

SKILLS:

  • Represent the company brand image and share aloha to all customers, business partners, and co-workers at all levels throughout the company
  • Strong work ethic and ability to fully understand and adhere to company policy and procedures
  • Interacts with other departments in a professional manner, using effective communication skills with a positive attitude
  • Ability to prioritize duties, stay organized with strong attention to detail
  • Ability to read and understand various documents, invoices, forms and reports, contracts
  • Ability to add, subtract, multiply and divide
  • Proficient in MS Office, Word, Excel, Outlook
  • Ability to use computer, office equipment and hand write legibly

PHYSICAL DEMANDS:

  • Able to sit or stand and walk throughout the scheduled work shift
  • Able to lift and/or move up to 25 lbs.