Academic and Enrollment Specialist

3 days ago

Madison, United States Middle Tennessee School of Anesthesia Full time
Job DescriptionJob DescriptionSalary: $23.50

JOB SUMMARY 

Under the direction of the Registrar and Director, Academic Coaching, the Academic and Enrollment Specialist performs a variety of established academic support and records management procedures, including creating academic schedules/calendars, maintenance of student records, and preparing reports as needed. 

 

QUALIFICATIONS 

  • Associate’s degree required, bachelor’s degree preferred. 
  • Higher education experience preferred. 
  • Technology skills, including knowledge of Microsoft Office. 
  • Excellent communication skills, both verbal and written. 
  • Strong organizational and time management skills. 
  • High level of accuracy and attention to detail. 
  • Ability to multitask and prioritize. 
  • Excellent administrative skills. 

 

RESPONSIBILITIES 

This job description is not to be considered an exhaustive or exclusive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related activities as requested. This list describes major responsibilities to support the admissions and enrollment processes for MTSA: 

  • Maintain student, alumni, and faculty records.  
  • Prepare information for and respond to requests for verifications and transcripts promptly. 
  • Maintain an accurate log of all requests for information that are processed daily. 
  • Ensure strict confidentiality of student and alumni information as required by the Family Education Rights Privacy Act (FERPA). 
  • Perform data entry in Student Information Systems. 
  • Prepare reports, as needed, for internal and external audiences. 
  • Pay close attention to detail and ensure accuracy of records, reports, etc. 
  • Assist with the coordination of academic schedules and calendars. 
  • Responsible for the timely, accurate, and compliant reporting of enrollment and graduation data to the National Student Clearinghouse. 
  • Update and maintain syllabi archives, course descriptions, and learning objective records. 
  • Coordinate with instructors to develop textbook lists each semester and disseminate them to students in a timely manner. 
  • Register students for the National Certification Exam and Self-Evaluation Examination. 
  • Monitor National Certification Examination and Self-Evaluation Examination scores and prepare reports with score information as needed. 
  • Assist with processing student information prior to graduation. 
  • Assist with graduation preparation and ceremony activities. 
  • Assist with the planning and implementation of other school events, as assigned.  
  • Participate in service projects throughout the year. 
  • Track employment of new graduates. 
  • Perform other job-related duties as assigned. 

 

COMMITTEE INVOLVEMENT 

MTSA Staff Committee Member 
 
REPORTING 

Reports to the Registrar/Director, Academic Coaching 

 

ATTENDANCE   

Expected to be available and on campus during normal business hours of Middle Tennessee School of Anesthesia, Monday through Thursday, 8:00 am to 6:00 pm CST.    

 

WORKING CONDITIONS   

Conditions are generally those of a typical office environment, requiring frequent oral communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely manner, and sufficient mobility to be present.   

 

TERMS OF EMPLOYMENT 

Full-time employment by Middle Tennessee School of Anesthesia 

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