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Account Payable Specialist
3 months ago
ITW Pro Brands is a manufacturer of lubricants, cleaning chemicals, and corrosion preventatives formulated to maximize equipment productivity and product quality for customers. We go to market through B2B with a focus on the automotive, aviation, fabricated metal, food processing and machinery manufacturing market segments. Offering a brand portfolio that is well recognized within these industrial channels, our premium products address customer pain points and our direct sales team provides expert, value-added consulting at the customer level. ITW Pro Brands has 3 manufacturing facilities (Olathe, KS, Tucker, GA and DeWitt, IA) and a formulation lab in Carol Stream, IL and employs 250+ individuals.
Job DescriptionSummary:
The Accounts Payable Specialist must have a solid understanding of basic bookkeeping and accounts payable principles, as well as Excel, and strong analytical and problem-solving skills. Individuals should be highly organized and detail-oriented and able to work effectively independently and in a team setting. Responsible for full cycle accounts payable, including maintenance of vendors W-9's and annual 1099 reporting, processing of vendors' invoices, and processing weekly payment runs for various pay methods (checks, ACH, wire transfers, and inter-company netting) to be completed in an accurate, efficient, and timely manner. Backup support (as needed) will review and approve travel and purchase card reports in Concur to ensure they follow corporate policies. This position also supports the month-end closing process through accurate and timely posting of invoices, tracking invoices and accounts associated with monthly accruals, and communicating with the manager about monthly expenses that affect financial statements.
Essential Duties:
- Administer Accounts Payable for the division.
- Ensure approval compliance for all vendor invoices by the expenditure authorization policy (EAP)
- Ensure invoices have all necessary supporting/approval documents.
- Enter all invoices, including capital and expense, into the accounting system on time.
- Analyze expenses, investigate variances, research, and resolve accounts payable issues with vendors or our buyers to resolve inventory issues.
- Process weekly CHECK and ACH payment runs to ensure vendors are paid timely. Send pre-payment reports to the Accounting Manager and Division Controller for approvals required by Corporate. Obtain required signatures for checks before they are mailed to vendors.
- Send the vendor's wire payment documentation to the Accounting Manager for approval to be paid through the bank or Corporate Treasury. Process payments in the accounting system to ensure they are reconciled with the bank before month-end.
- Responsible for new vendor setup, including obtaining vendor W9, TIN verification, ACH payment instructions, and setting up new vendors in the accounting system.
- Maintain vendor master files, updating vendor W9 and 1099 Status and Order Addresses in the accounting system.
- Document month-end accruals in Excel document for unposted invoices.
- Provide backup support to the Staff Accountant to review weekly freight exceptions and process remittance invoices for the division.
- Recognize issues and perform self-directed analysis to resolve or elevate them to the next level.
- Perform administrative duties, including maintaining and filing departmental records, retrieving files, and printing reports.
- Utilize ITW Toolbox to drive simplification of accounts payable processes and procedures.
- Strict adherence to division and corporate financial, safety, and other policies and procedures
Qualifications
Required:
- Bachelor's degree in accounting
- Whole cycle A/P process experience
- 3+ years of Accounts Payable experience
- Strong & Professional Communication skills
- Great attention to detail
- Proficient in MS Excel – VLOOKUP, Pivot tables
Preferred:
- Experience with freight, shipping/billing terms, and Incoterms
- Manufacturing experience preferred.
Other Competencies:
- Strong organizational skills and attention to detail
- Able to communicate clearly, both orally and through written communication, with vendors and internal division personnel
- Able to manage time effectively, prioritize tasks, and meet tight deadlines
- Able to understand financial statements
- Able to work independently and know when to elevate issues for resolution
- Able to influence behaviors of non-accounting division personnel
- Computer literate and proficient in Microsoft Word, Excel, and Outlook
- Process improvement and documentation
Additional Information
ITW Pro Brands is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.
As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.
All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.
