Bilingual Administrative Assistant/Data Entry Clerk

2 weeks ago

Tampa, United States Brave New World Full time
Job DescriptionJob Description

Company Overview:

Our Commercial Landscaping Client is a leading provider of landscaping services in the Tampa area. We are committed to excellence in customer service and professionalism in all aspects of our business. We are currently seeking a Bilingual English/Spanish Administrative Assistant/Data Entry to join their team.


Position Overview:

The Bilingual English/Spanish Administrative Assistant/Data Entry is a full-time position reporting directly to the Office Manager. This role plays a vital role in providing administrative support and office assistance to ensure the smooth operation of our office.


Key Responsibilities:

1. Receive visitors and telephone calls in a professional and courteous manner, providing basic information as needed.

2. Screen and forward incoming communication, ensuring prompt and efficient handling of inquiries.

3. Communicate with clients and company personnel regarding customer needs and service requirements.

4. Schedule client appointments for the Tampa branch and maintain daily time reporting records.

5. Receive, sort, and distribute incoming mail and packages, while managing office supply inventory.

6. Maintain both paper and digital office files, ensuring organization and accessibility.


Qualifications:

- Bilingual proficiency in English and Spanish is essential.

- Excellent verbal and written communication skills in both languages.

- Proficiency in Microsoft Office Suite, with emphasis on Word and Excel (Office Suite 2010 or above).

- Typing speed of 60 words per minute or better.

- Working knowledge of QuickBooks Pro Accounting Software (Contractor Edition) and BossLM database software is preferred, but training can be provided.

- High school diploma required; college education is a plus.


Additional Requirements:

- Professional demeanor and strong interpersonal skills.

- Ability to prioritize tasks and multitask effectively.

- Dependable and organized, with the ability to work well under pressure.

- Availability to work Monday through Friday, 8:30am to 5pm.

- Commitment to maintaining a drug-free workplace.

- Equal Employment Opportunity Employer as defined by the EEOC.



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