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AP/AR Clerk

4 months ago

Cleveland, United States Millennia Housing Management Full time
Job DescriptionJob Description

Position Overview

The Accounts Receivable/Accounts Payable Clerk supports the Accounts Receivable and collections processes and the Accounts Payable vendor invoice process. This position will be responsible for bookkeeping and processing duties related to A/R and A/P, including cash application for multiple banks and properties, reconciling resident and vendor ledger accounts, and posting to general journal accounts.

Essential Functions and Responsibilities

  • Review incoming mail daily
  • Daily in person deposits for a few local banks
  • Prepare and post daily deposits to multiple banks
  • Scan deposits daily to multiple properties and banks
  • Check bank accounts daily for voucher activity
  • Close out voucher deposits once final report is received
  • Prepare spreadsheet for Controller detailing voucher deposits
  • Post daily deposits to multiple resident and general journal ledgers
  • Review properties daily for open deposits
  • Daily filing of all manual deposits received
  • Contact managers for all missing deposits
  • Review and reconcile account receivable sub-ledgers
  • Post resident adjustments when applicable
  • Send month end reminder notice to managers for manual deposit process
  • Reverse deposits posted that have not been received by month end
  • Monitor, investigate, and resolve reconciling items, transaction errors, and other discrepancies
  • Support Accounting Assistant with excess work (i.e. research, property-to-property checks, utility allowances, etc.)
  • Assist with financial audit support requests
  • Ensure proper processing of vendor invoices through Nexus and OneSite accounting
  • Reconcile vendor statements to vendor ledgers using Nexus and OneSite accounting
  • Verify discrepancies and resolve with vendor billing issues through direct contact with the vendors and property managers
  • Contact vendors for W-9’s and updated remittance addresses
  • Research Nexus duplicate & restriction transaction messages and correct in system
  • Assist in helping property managers with invoices posting issues in Nexus
  • Assist in voiding/correcting invoices in Nexus
  • Assist in reviewing/processing invoices in Nexus exception area
  • Assist in payables check run
  • Perform other duties as assigned

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience

  • Associates degree preferred and some college-level accounting courses a plus
  • One to two years of experience in an A/R & A/P function preferred
  • Solid understanding of basic bookkeeping and accounting principles
  • Proficiency in Excel
  • Proficiency in RealPage Leasing and Rents, Onesite Accounting and Nexus a plus
  • Ability to work with minimal supervision and take initiative
  • Competencies: Attention to Detail, Organizational skills, Prioritization skills, Written & Verbal Communication skills, Interpersonal skills, Teamwork & Collaboration, Adaptability

Work Conditions & Physical Demands

  • Work is performed indoors and outdoors in a residential setting with regular exposure to cold, heat, noise, people, and equipment.
  • Able to work independently or as a team member and support managers with special projects.
  • Strong collaboration skills – works well across functional areas—excellent relationship-building skills; able to collaborate with various levels of the organization.
  • The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
  • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear, and taste or smell. The employee must occasionally lift or move up to 80 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Values We Seek

  • Respect: Respect is shown by demonstrating a sense of self-awareness and reflecting on one's own words and actions to adapt, grow, and succeed. We embrace our differences while recognizing what brings us together.
  • Collaboration: Collaboration begins with strengthening our relationships with our residents, owners, partners, and employees, relying on strong communication and a deep understanding of the values and needs of all those involved.
  • Service-Focused: Understand what internal and external stakeholders value and anticipate their needs; strive to create a meaningful experience and build lasting relationships.
  • Performance: Achieving exceptional performance requires us all to work on the right things at the right time and stay aligned with our business fundamentals and priorities. It also requires us to understand the business – carefully and critically analyzing our performance and metrics and weighing options and risks before making decisions.


Expected Hours of Work & Travel

  • Days and work hours are generally Monday through Friday but may require evening and/or weekend.
  • Must be able to work various shifts when needed to cover during regular business hours, including weekends and evenings if required.

EOE/Disabled/Veterans Statement

We are an Equal Opportunity Employer. Each applicant for employment is solely based on job qualifications, regardless of race, color, religion, sex, sexual orientation, genetic information, age, disability, national origin, veteran status, or any other classification protected by law.


Background Check Process

Employment with Millennia Housing Management, Ltd. is contingent on completing a complete background check process, including reference, pre-employment drug testing, credit, and criminal background review.