Annual Meeting Specialist
4 weeks ago
- Working closely with supervisor to manage member database
- Works with members on their arrangements for annual meeting
- Coordinates ground transportation directly with members
- Responsible for invoice management
- Provides administrative support and maintains both electronic and paper filing systems for the tracking of contracts
- Organizes meetings and creates annual meeting pre-planning and onsite documents
- Assembles e-mail distribution list and sends e-mail blast
- Assists with annual meeting budget process and processes invoices and maintains budget spreadsheets
- Provides administrative support to the Operations team for weekly/monthly internal and external team meetings.
- At the Annual Meeting, provides support to the team by doing room checks and overseeing assigned areas or sessions
- Bachelor’s degree preferred
- 3-5 years of meeting planning, hospitality or project administration experience preferred
- Experience maintaining Excel databases, multiple timelines and multiple projects
- Proficient level of Microsoft Office Suite including Word, Excel and PowerPoint software required
- CadmiumCD experience a plus
- Ability to complete multiple tasks in a fast-paced environment, ensuring deadlines met
- Must be available to work Monday through Friday, and must be available for occasional weekend and/or extended hours as required
- Travel to Annual Meeting and various offsite meetings and courses required
Annual Meetings SpecialistLinthicum, MarylandHybrid (Tue & Wed onsite)$26-28/hr DOE T2H Converts to $70,000 + Benefits
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